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Property Associate

1 month ago

Orlando Florida, Orange County, FL, United States *US AMR-Jones Lang LaSalle Americas, Inc. Full time

PROPERTY ASSOCIATE

The Property Associate (PA) is an Administrative Support role within a property management team. The role involves providing direct administrative support to Managers and handling various administrative tasks related to property management operations.
The Industrial Property Associate role is based on-site. Local market requirements may vary.
WHAT YOU’LL BE DOING
ADMINISTRATIVE:
• Providing direct administrative support to Managers.
• Tracking and maintaining Certificates of Insurance (COI) for both tenants and contractors.
• Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables.
• Regularly checking and responding to emails.
• Preparing express mail packages and managing office supplies for mailing needs.
• Ensuring compliance with management audit requirements.
• Assisting team members with budget preparation for the property.
ACCOUNTING:
• Managing accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment.
• Handling W-9 forms from vendors.
• Printing Aged Delinquency reports and sending delinquency letters to tenants.
• Preparing manual adjustment forms for miscellaneous tenant service requests.
• Assisting with accounts receivable processes.
TENANT RELATIONS:
• Providing superior customer service to tenants, clients, contractors, and vendors.
• Reviewing and updating the Tenant Handbook as necessary.
• Preparing tenant memos and correspondence as directed.
• Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents.
• Maintaining and updating tenant, employee, and contractor contact lists regularly.
OTHER:
• Performing any other duties as assigned by the Manager.
The ideal candidate for this position should be able to work in a fast-paced environment with a large volume of clients and tenants. Strong multitasking skills are essential for success in this role.

WHAT YOU BRING TO THE TABLE
The preferred educational requirement for this position is an Associate or Bachelor's degree. However, equivalent combination of education and experience will also be considered. One year of related experience and/or training in administrative support or property management is desired. Experience in the Property Management market is considered a plus.
In addition to the educational and experience requirements, the candidate should also have the following skills and abilities:
• Proficient knowledge of Microsoft Word, Excel, and PowerPoint.
• Willingness to learn new software applications for Clients.
• Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks.

WHAT’S IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate.
• Deep investment in cutting-edge technology to power your work.
• Comprehensive and competitive benefits plan
• A supportive, caring, and diverse work environment designed for your growth and well-being.
• A platform to make a meaningful impact on the community and the environment through our sustainability initiatives.