Human Resources Assistant

1 month ago

Islamorada FL, Monroe County, FL, United States Islamorada, Village of Islands Full time

JOB
This position is primarily responsible for specialized administrative work performing a variety of functions in the Human Resources Department relating to recruitment, training, compensation plans, performance management and records management. Performs general clerical duties including generating of necessary reports. This position is directly responsible for: benefits management, wellness, records management and risk management.
EXAMPLE OF DUTIES
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
  • Performs recruiting function for assigned departments and positions; participates in panel interviews.
  • Manages pre-employment and onboarding process in a timely manner for all candidates: offer letters, background checks, E-verify, physicals and credit checks, if applicable.
  • Manages files in Neo Gov and Tyler to add new hire photos, add new hires and remove terminated employees on the Department of Revenue site and in Neo Gov.
  • Assists in processing personnel forms and fulfilling public records requests as assigned.
  • Assists with employee questions regarding rules and regulations, policies and procedures.
  • Assists with scheduling and completing orientation of new employees.
  • Orders and maintains office supply inventory including service award supplies.
  • Processes requisitions, invoices, purchasing card statements, travel and training forms.
  • Oversee the evaluation, classification and rating of occupations and job positions.
  • Conduct orientation sessions and arrange on-the-job training for new hires.
  • Conduct or arrange for ongoing technical training and personal development classes for staff members.
  • Identify and implement benefits to increase the quality of life for employees, by working with brokers and researching benefits issues.
  • Coordinate and head the Wellness Committee.
  • Organize Wellness Events and promote overall Employee Wellness.
  • Recommend ways to control or reduce risk.
  • Produce reports or presentations that outline findings, explain risk positions, or recommend changes.
  • Plan, and contribute to development of, risk management culture.
  • Gather risk-related data from internal or external resources.
  • Develop or implement risk-assessment models or methodologies.
  • Devise systems and processes to monitor validity of risk modeling outputs.
  • Identify key risks and mitigating factors of potential investments.
  • Identify and analyze areas of potential risk to the assets.

MINIMUM QUALIFICATIONS
Associate degree from an accredited college or university preferred. Three (3) years previous experience in payroll, human resources or personnel management. Human Resources Certifications preferred (IPMA, PHRP, SHRM or HRCI). Excellent communication skills and strong organizational skills. Proficiency in personal computer software. Valid Florida driver's license required. Makes recommendations or decisions which usually affect the assigned department, but may at times affect operations, services, individuals, or activities of others outside of the assigned departments. Work is non-standardized and widely varied requiring the interpretation and application of a substantial variety of procedures, policies, and/or precedents used in combination. Frequently, the application of multiple, technical activities is employed; therefore, analytic ability and inductive reasoning are required. Problem solving involves identification and analysis diverse issues. Supervision is present to establish and review broad objectives relative to basic position duties or departmental responsibilities.

Independent judgement is required to study previously established, often partially relevant guidelines; plan for various interrelated activities; and coordinate such activities within a work unit or while completing a project.

Requires regular contact with internal and external persons of importance and influence involving considerable tact, discretion and persuasion in obtaining desired actions. Requires managing of relationships at a high level.
SUPPLEMENTAL INFORMATION

While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are occasionally required to walk and stand and lift and move records and documents weighing 20 pounds or less. Specific vision abilities required by this job include close vision and the ability to adjust focus. Employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new skills and information; perform highly detailed work on multiple, concurrent tasks; and interact with Village staff and other organizations.

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