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Production Coordinator I
4 months ago
The Production Coordinator I assists in the day-to-day operations of production content, logistics and business operations to support a group of assigned shows and/or sport categories.
Responsibilities
- Acts as liaison for assigned sport/show categories between Production, other ESPN departments, and outside entities.
- Responsible for dealing with time-sensitive materials and decisions.
- Facilitate contractual agreements alongside production needs (i.e. Master Services Agreements, Third Party Licensing Agreements, Deal Memos, assist leaders with Talent contracts, etc.)
- Trusted to draft third party licensing agreements for video and photography clearances, performance contracts for voiceover and on-camera talent agreements using Legal counsel approved templates.
- Gather and curate production information on all features to track content and report information on pertinent details to relevant internal groups, such as rights and clearances.
- Work alongside Managing Producers, Coordinating Producers and departmental VP to ensure compliance on internal policies related to feature and creative productions.
- Coordinate insurance and contractual compliance for third-party vendors along with Disney Risk Management and Legal standards.
- Develop workflows to create efficiencies in a fast-paced, remote-hybrid production environment.
- Coordinate logistics for on-location shoots such as insurance, props, waivers, permits, releases, production schedules, wardrobe, and other details, all compliant with Disney health and safety guidelines.
- Organize, project and track budgets for projects of varying scale (single feature or tease project to full documentary series)
- Responsible for the handling and relaying of sensitive or confidential information (budgetary, fee-related, non-disclosure agreements etc.).
- Facilitate onboarding of third-party vendors to ensure they are active in the system and able to work for Disney.
- Schedule approved third-party vendors in Playbook to track work history and confirm payment.
- Submit invoices and track correspondence related to budgets.
- Act as a liaison for drone approvals, making sure all requirements are met while working with the Drone team.
- Responsible for organizing and facilitating team meetings, creative think tanks, story-pitch meetings.
- During Production peak times, remains accessible and is often required to work non-traditional days/hours.
- Participates in the recruiting, selecting and scheduling of Content Associates and Production Assistants as needed, for specific production groups and sport categories/show units.
- Responsible for all personnel schedule accounting, including tracking hours & the vacation approval process. Help train new hires on Production departmental processes and procedures.
- Provides objective feedback on performance to staff and remote personnel and shares feedback as required.
- Plans, requests and allocates production facility needs of assigned sports/shows/ projects.
- Works with production teams to ensure assigned productions meet established network creative and technical specifications, business objectives and financial goals.
- Work is reviewed from a short-to-mid-term perspective and against defined Production objectives, budgets and schedules.
- Traveling for productions (domestic and international) may be required.
Basic Qualifications
- Must possess strong organizational skills (i.e. budgeting time and prioritizing workload, accuracy and attention to detail in all tasks, ability to implement systematic processes and organize information flow).
- Must understand the value of synergy in a dynamic organization.
- Must possess strong communication skills (i.e. clear and concise in all forms of communication, ability to handle high-volume email and phone traffic, as well as in-person interactions).
- Has demonstrated ability to react quickly and positively under a wide variety of sensitive production situations that arise and are subject to continual change.
- Demonstrates ability to take initiative; suggests ideas and solutions to problems that arise or before they occur. Must be a natural problem solver.
- Has basic experience in various aspects of production management (i.e. processing contracts and invoices, creating, maintaining and distributing production information, travel management, production personnel scheduling/staffing).
- Possesses basic understanding of the production of studio shows, remote events and/or packaged shows, as well as short-form and long-form in-program features.
- Has knowledge of the operational and logistical aspects of production planning.
- Has some financial management experience.
- Advanced knowledge of Microsoft Office programs (i.e. Office 365, Outlook, Excel, Word, One Note, and PowerPoint).
- Demonstrated passion and commitment to diversity and inclusion including inviting diverse perspectives, fostering an inclusive work environment and supporting workforce diversity.
- A minimum of 2 years of production and/or operations experience.
Preferred Qualifications
- Working knowledge of the following systems/tools:
- Slack, Zoom, Smartsheets, KeyNote
- NCS, ENPS, Playbook
- Concur, Kronos, Autoflow Invoice Management, and SAP
- Prior experience in the development/review of legal contracts and footage licensing agreements.
- Prior experience in the management/production of short-form and long-form features.
Required Education
- High School Diploma or equivalent
Preferred Education
- Bachelor's Degree or equivalent
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