Security Administrative Assistant

Built on Integrity. Ready for the Mission.

At Tamayo Federal Solutions (TFS), we believe great missions are accomplished by great people—not just the most experienced, but those with the right mindset, integrity, and drive to grow. As an SBA-certified 8(a), Woman-Owned Small Business, TFS delivers high-impact, mission-focused solutions for federal customers nationwide. We are growing quickly and seeking motivated professionals who are ready to grow with us.

Your Mission

Support mission-focused security administration in Norfolk, Virginia by assisting with security databases, access control operations, visit requests, badging, records management, and security program support. This role helps ensure accurate security information, timely access coordination, and compliance with government and command security procedures.

What You'll Do

As a Security Administrative Assistant, you will support command security operations through the following responsibilities:

• Database and System Management: Provide technical support for Personally Identifiable Information (PII) and Ships Visit Request (SHVR) databases.
• Assist with security planning, development, testing, troubleshooting, and maintenance by gathering and presenting security data.
• Support MARMC Security Department SHVR and contracting access control operations, ensuring data consistency while coordinating with government and contracting personnel and agencies to collect and update government access control information.
• Monitor and input changes or modifications to command spreadsheets, databases, and security documents.
• Access Control and Security Management: Support command security programs by assisting with the development and implementation of security procedures related to access requirements, clearances, and badging.
• Assist with citizenship verification and processing and coordinating visit requests with government approval.
• Coordinate MARMC camera passes and visit authorization letters with government confirmation.
• Support personnel access logistics and ensure access list updates are promptly forwarded to appropriate personnel.
• Data Entry and Record-Keeping: Execute data entry and record-keeping responsibilities, including entering and maintaining government-identified information in specified systems.
• Maintain security and access data from various sources, audit information for accuracy in accordance with government standards, assist with data setup, monitor system updates, and report discrepancies.
• Support processing of camera passes and Department of Defense (DoD) visit requests, and assist with record tracking while adhering to government standards and maintaining oversight by the Security Office (SO).
• Maintain executed non-disclosure agreements, clearance data and files, visitor admission and access lists, citizenship verification records, and coordinated visit requests.
• Security Operations Support: Support the MSO in security operations and ensure compliance with procedures and government directives.
• Assist with the development and implementation of security procedures related to access, clearances, badging, fingerprinting, and documentation.
• Perform base access reviews, visitor assistance, badge management, closing procedures, security log maintenance, key and lock program support, antiterrorism measures, emergency assistance, and travel briefs.
• Support security training programs, the Access Control System (ACS), security container information, secure room access lists, and operational, information, physical, insider threat, personnel, industrial, and visitor control security programs.
• Support destruction of materials, Common Access Card (CAC) resets, and fingerprinting activities.

What Success Looks Like in This Role

Success in this position means providing accurate, timely, and reliable administrative support for security operations, access control, visit coordination, database management, records maintenance, and command security programs. The ideal candidate is detail-oriented, discreet with sensitive information, responsive to customer needs, and able to coordinate effectively with government, command, and contractor personnel.

Aligned to TFS Values:

• People First
• Integrity Always
• Accountability in Action
• Mission-Focused Leadership
• Continuous Improvement

Requirements

Minimum Qualifications

• Experience providing administrative, security, access control, visitor control, records management, or database support in a government, military, contractor, or similar professional environment.
• Ability to maintain accurate security records, access lists, visit requests, clearance data, non-disclosure agreements, spreadsheets, databases, and related security documentation.
• Experie