Mail Shipping Material Handling Coordinator

Mail, Shipping & Material CoordinatorJLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
JLL is seeking a Mail, Shipping & Material Coordinator to join our team. This position involves working with a diverse group of internal and external stakeholders at a client site in Eagan, MN. This will be a hybrid role providing a wide variety of shipping support services to the local team, as well as administrative project work supporting the account. The successful candidate will be detail oriented with strong organizational skills and a team player attitude.
Essential Functions – Mail ShippingPrepare courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely mannerProvide backup support processing international shipmentsProcess and validate documentation for handoff to the designated freight suppliers for outgoing packagesEnter Bill of LadingsRecord all incoming and outgoing packages (internal and external)Troubleshoot and fix any issues with equipment and softwareUse data analytics to create reports on incoming and outbound shipping dataSupport delivery and / or coordination of onsite pick-up of packages for employeesReport on defective materials or questionable conditions to the department supervisorMaintain the work area in a clean and orderly condition and follow prescribed safety regulationsProvide operational excellence through administrative supportSort and distribute USPS & PO Box mailEssential Functions – Material HandlingProcess requests in the client's waste stream profile systemTransport 5-gallon and 55-gallon containers of hazardous and non-hazardous lab waste to centralized building locations (usually a designated 90-day hazardous waste room)Inspect drums for proper labeling as described in the waste stream profile systemClose containers according to checklist (bung tightness, bolt location relative to label, etc.)Palletize and prepare for shipping according to checklist, situated on pallet, banded, manifest number addedFollow checklists with attention to detailsPlan order of work to ensure efficient completion within required timelinesFollow all Health and Safety rules including personal protective equipment and material handling instructionsCommunication to lab occupants and requesters for non-compliant waste shipmentsMaintain inventory of supplies, labels, liners, zip ties, etc.
Essential Functions – General Account SupportConduct regular site inspections to identify issues and create tickets proactivelyMaintain accurate records and documentation within the CMMS platform and actively monitor and take action steps on work ordersIdentify and implement operational improvements and short/long-term projects within budgetEnsure compliance with building, health, safety, and fire codesCollaborate with internal departments and vendors to deliver committed servicesOther duties that may include but are not limited to: reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations and management of building access passes, safety and security supportRequired QualificationsHigh school diploma or equivalentTraining provided depending on specific roleComputer skills and experience with Microsoft products such as Excel, Word, Outlook, PowerPointHigh degree of comfort learning new technologiesOther requirementsAbility to interact with client personnelStrong customer service and interpersonal skillsExcellent communication skills, both written and verbal. Must be able to present information in a clear and concise mannerStrong computer skills and experience with Microsoft products such as Excel, Word, Outlook, etc.
A high degree of accuracy is required for handling sensitive equipment and proper routing of shipmentsAbility to work in fast paced environment while managing multiple work streams and prioritiesAbility to lift 50 lbs. repeatedlyLifting, bending, twisting and operating a manual pallet jack, powered pallet jack & forkliftsThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:55,000.00 – 65,000.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.