Lead, Operations

AdaptHealth Opportunity – Apply Today About AdaptHealth At AdaptHealth

we offer
full-service home medical equipment and related services that empower patients to live their best lives – beyond the hospital and at home. With supporting locations across the nation, AdaptHealth is the vital link in the healthcare ecosystem that bridges the gap between patients, providers, and high-quality, compassionate care. If you’re passionate about making a meaningful and lasting difference in the lives of patients, we invite you to explore a career with AdaptHealth. The Adapt Difference Commitment to Our People – Support, Development, and Advancement Opportunities Competitive Compensation and Incentives Comprehensive Total Rewards & Benefits Industry-Leading Care & Innovation Responsible Environmental Stewardship Position Summary: The Lead Operations Specialist is responsible for supporting the Operations Team through multiple tasks required for the successful support of each region’s individual needs. They serve as a subject matter expert, conduct new hire training and mentor to the team. As needed, may need to deliver and set up medical equipment. Essential Functions and Job

Responsibilities:
Supervise and guide team members in daily operations and complex case resolution; serve as the primary escalation point for difficult issues and regulatory compliance questions. Lead team meetings, conduct onboarding, and facilitate ongoing training and staff development for operations and client engagement teams. Monitor team performance metrics and productivity standards, providing feedback and coaching as needed. Develop and implement process improvements and workflow optimization strategies; participate in defining, documenting, and refining procedures based on industry and company best practices. Coordinate with management on staffing needs, scheduling, and resource allocation. Maintain advanced expertise in Medicare guidelines, payer policies, clinical documentation, and regulatory changes to guide team decisions and determine qualification/compliance status for equipment and services. Analyze data and reports to identify workflow errors, troubleshoot exceptions, and advise staff on corrections; collaborate with the Operations Team on solutions. Communicate with operations teams and leadership on process trends, insurance issues, and improvement opportunities; prepare performance and operational trend reports for management review. Maintain working knowledge of AdaptHealth's products, services, and end-to-end customer service, intake, operations, and revenue cycle workflows. Review, process, and verify documentation for accuracy, including insurance verification (eligibility, coverage, co-insurance, deductibles) and pre-authorization submissions to insurance carriers. Navigate multiple online EMR systems to obtain, enter, and review documentation, authorizations, and expiration dates. Meet quality assurance requirements and key performance metrics with strong attention to detail and organization. Actively listen to teams and leadership, handling stressful situations with compassion and empathy. As needed: perform patient assessments/re-assessments, deliver medical equipment, and safely drive/maintain a company vehicle. Retain knowledge of and adhere to PPE, infection control, and hazardous materials handling procedures. Assume on-call responsibilities during non-business hours per company policy. Maintain patient confidentiality and compliance with HIPAA and AdaptHealth's Compliance Program. Complete assigned compliance training and other required education. Assist with various projects and tasks as needed. Perform other related duties as assigned. Competency, Skills and Abilities: Excellent ability to communicate both verbally and in writing Ability to prioritize and manage multiple tasks Proficient computer skills and knowledge of Microsoft Office Solid ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction General knowledge of Medicare, Medicaid, and Commercial health plan methodologies and documentation requirements preferred. Work well independently and as part of a group Ability to adapt and be flexible in a rapidly changing environment, be patient, accountable, proactive, take initiative and work effectively on a team Requirements Education and Experience

Requirements:
High school diploma or equivalent required; Associate’s degree in healthcare administration, Business Administration, or related field preferred Valid and unrestricted driver's license in the state of residence. Related experience in health care administrative, financial, or insurance customer services, claims, billing, call center or management regardless of industry. Exact job experience is health care organization, pharmacy that routinely bills insurance or provides Diabetics, Medical Supplies, HME, Pharmacy or