Coordinator, Human Resources

We Work Hard so Others Can Live More. We Work Hard so Others Can Live More. Job Summary: The HR Coordinator serves as a key operational resource within the Human Resources department, helping deliver a consistent and effective employee experience throughout the employment lifecycle. The position coordinates onboarding and recruitment activities, maintains HRIS data and employee records, supports payroll and benefits administration, and assists with compliance reporting, required training, policy acknowledgments, and HR communications. By partnering with the HR team, hiring managers, and other organizational stakeholders, the HR Coordinator helps maintain accurate, responsive, and compliant HR processes that support employees, studio operations, and broader organizational goals. The role requires discretion, accountability, attention to detail, and a strong commitment to service and professional standards. Success in this position requires strong organization, attention to detail, confidentiality, professional judgment, and the ability to manage multiple priorities in a fast-paced environment. Essential Functions: Onboarding Launch new hire and rehire onboarding packets through HRIS. Utilizing E-Verify, verify I-9 documentation and maintain I-9 files. Ensure new hires and rehires complete all onboarding tasks. Manages communications with hiring managers throughout onboarding. Effectively manage onboarding documents and ensure process includes all up to date and required steps. Recruitment Process candidates through the progress via the Applicant Tracking System (Paycor Recruit) Manage job postings, adding and removing sponsorships, as needed. Update interview tools and guides, if needed. Administer user profiles and access for managers, as needed. Update company templates for email/response communications, as needed. Manage position postings on multiple job boards ensuring all relevant sites are included, as needed and to include but not limited to OTRecruit and LinkedIn. Move qualified candidates from OTRecruit platform to Paycor Recruit Platform. Support communications and efficient process and flow between candidates and hiring managers. Download monthly recruitment invoices to support monthly HR company card processes. HR Function Perform HRIS data entry and maintain personnel files, including but not limited to, uploading/filing documents into appropriate employee files. Complete verification of employment requests. Oversees the assignment and completion of new hire/annual compliance training. Generate and provide reports HR team function, as needed. Support HR Team with annual tax form distribution and communications. Acts as a back up for new hire orientation facilitation, as needed. Supports employee activity coordination, communication and support of annual HR department employee events including but not limited to: creating calendar invites and flyers, managing communications information, decorating, ordering supplies/food/materials, and set/clean-up. Supports annual acknowledgement of policies, specifically tracking and accountability follow up. Payroll Assist HR/Payroll Manager with all payroll related items including but not limited to: Payroll processing on a bi-weekly basis, such as generating, consolidating, and reconciling reports. Update employee records in accordance with the requirements of each department within the expected timelines and company requirements. Serves as the designated backup for payroll assistance, when and as needed. Benefits Support benefits administration tasks to include but not limited to: Assist with general benefits inquiries and communications, as needed. Support monthly and semi-annual ACA measurement period reporting, determination and communications, as needed. Assist with annual open enrollment, as needed. Additional Job Functions: Utilize web-based technology, HR/Talent Management learning platforms to keep current with relevant job knowledge to include trends to include changes in: talent acquisition, benefits, compensation, compliance and the overall HR function. Assists HR team with compliance with federal, state, and local employment laws and regulations, and company policies. Other duties, as needed and assigned, to support successful HR and studio operations and overall department and organization goal achievements. Education &

Experience:
Bachelor’s degree in Human Resources or related field (equivalent experience in lieu considered) PHR and/or SHRM-CP Certification, preferred but not required At least two years of experience working within the HR function Proficient knowledge of: HRIS systems ATS systems Onboarding processes and application Talent management General Human Resources principles, procedures, and best practices General payroll and benefits principles, procedures, and best practices Basic knowledge base of HR Compliance and applicable labor laws Microsoft Office Suite Benefits and