Human Resources Coordinator

WHY WORK AT JAY PEAK?We’re a team of good-natured folks at the heart and soul of a growing resort community. Our co-workers are our friends, so we happily go the extra mile for each other and our guests. We’re rewarded fairly for our collective efforts and encouraged to pursue individual goals. We’re a family, one that gets to choose its members. We strive for an authentic, community driven Resort that derives its vitality from the on-mountain experience, respect for its history & what has come before it, and its employees whose energy and spirit are its foundation. It’s not for everyone but we’re not looking for everyone-we’re looking for you.
IF YOU HAVE WHAT IT TAKES, HERE'S WHAT YOU’LL GET$19.00 per hourPaid Vacation & Sick TimePaid Maternity & Parental LeaveMedical, Dental, Vision, Accident, Hospital Indemnity, Life & Disability Insurances401k program eligibility with employer match after a year of employment with 1,000 hours of serviceFREE or deeply discounted season passes for you and your dependentsEmployee Recognition Programs (including daily, monthly, yearly, and seniority programs)Seasonal employee partiesRegular free employee breakfasts/lunches, family events, and partiesFor a full listing of employee perks both on and off-property, click hereSUMMARYThe Human Resources Coordinator is responsible for being the lead point of contact for office visitors, answering and directing phone calls and executing clerical office duties. This position is also responsible for coordinating employee events and perks and assisting employees and team members through the full onboarding process by performing the following duties.
ESSENTIAL DUTIES & RESPONSIBILITIES (include the following, other duties may be assigned)Answers phone and directs calls accordingly, answering questions of callers whenever possible.
Digitally files all incoming documents relating to the HR department, including International file retention.
Assists applicants with online application process. Answers basic questions of applicants to include open positions, status of application, and status of open positions. Updates hiring software statuses as hires move thorough the onboarding process.
Provides job applications, background check disclosures MVR forms and hiring paperwork to applicants. Assists with completion.
Processes background checks and MVRs.
Creates Move Up Cards.
Processes employee referrals.
Coordinates employee events in conjunction with the HR Engagement Specialist. Key tasks to include: ordering product, contacting vendors, tracking event attendance and participation, attending employee events, etc)Assists HRIS Specialist with hiring and processing during peak times and as needed.
Accepts and makes copies of employee identification for I-9 purposes. Files, audits and maintains I9s in compliance with USCIS standards.
Supports all HR team members with tasks as needed.
Ensures office is stocked with general supplies and HR materials.
Other duties as assigned, which could be directly related, or unrelated to original position.
SUPERVISORY RESPONSIBILITIESThis job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCEHigh school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLSAbility to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLSAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITYAbility to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
COMPUTER SKILLSTo perform this job successfully, an individual must be highly computer literate with solid capability in e-mail and Microsoft Office Suite of Products. Past experience with Human Resources and Payroll systems preferred.
OTHER SKILLS & ABILITIESMust have very strong attention to detail and organizational skills for both the filing systems as well as the data entry that this position is responsible for. Must have the ability to work independently and possess strong multi-tasking and prioritization skills. Candidates must have excellent written and verbal communication skills with a helpful and friendly demeanor, espe