IT Procurement Analyst

Client Overview Our client is a mission-driven nonprofit organization focused on advancing their mission through effective operations, responsible resource management, and collaboration across departments. The organization values fiscal responsibility, operational efficiency, and technology solutions that help teams deliver meaningful results. They are currently looking to add a detail-oriented IT Procurement Analyst (Part-Time) to their team. The ideal candidate for the IT Procurement Analyst (Part-Time) position is highly organized, financially meticulous, and comfortable proactively following up with stakeholders to keep invoices, approvals, and contracts moving forward. The role is well suited to someone who can work independently and maintain consistent accuracy within a limited weekly schedule. Salary/Hourly Rate $25/hr
- $35/hr Based on experience. Position Overview The IT Procurement Analyst (Part-Time) will support IT financial operations, vendor invoice processing, procurement administration, and contract tracking. This role will help ensure technology-related expenses are accurately coded, properly approved, and paid on time while improving visibility into IT spending and vendor commitments. Working approximately 10 hours per week, the successful candidate will process a high volume of invoices, reconcile discrepancies, monitor approvals, and coordinate vendor agreements across IT, Finance, and Legal. The IT Procurement Analyst (Part-Time) will also help improve internal processes, maintain consistent financial reporting, and strengthen tracking of technology-related contracts and committed spend. This is an initial 4
- 6-month contract with potential to transition to a longer-term contract or permanent position. Responsibilities Of The IT Procurement Analyst (Part-Time) Process approximately 90 IT vendor invoices per month, including software licenses, SaaS subscriptions, hardware, telecommunications, and consulting services. Review, code, and submit invoices in Workday, ensuring accurate allocation to general ledger accounts, cost centers, projects, and spend categories. Allocate invoices across multiple IT cost centers when necessary and maintain consistent coding practices to support reliable reporting and forecasting. Validate invoice amounts against contracted rates, agreed quantities, purchase orders, and approved scopes of work. Investigate and resolve invoice discrepancies with vendors, Finance, and internal stakeholders before payments are processed. Route invoices to appropriate IT budget owners for approval and follow up on outstanding approvals, overdue payments, and Accounts Payable exceptions. Track IT spending against established budgets and prepare Excel reports, dashboards, and financial summaries for IT leadership. Manage the submission, routing, and tracking of vendor agreements, including Statements of Work (SOWs), Master Services Agreements (MSAs), Non-Disclosure Agreements (NDAs), order forms, amendments, and renewals. Coordinate contract reviews and approvals across IT, Legal, and Finance to support timely execution and renewal management. Expand contract tracking to include order forms and other committed spend that may not currently be captured in existing repositories. Maintain accurate procurement records and agreement documentation to improve spend visibility and forecast accuracy. Develop and document standard operating procedures (SOPs) to improve invoice processing, coding consistency, contract tracking, and overall operational efficiency. Handle sensitive financial and contractual information with discretion, confidentiality, and integrity. Required Experience/Skills For The IT Procurement Analyst (Part-Time) 3
- 5 years of relevant experience in business operations, financial operations, procurement, or a related field. Demonstrated experience with high-volume invoice processing and Accounts Payable. Advanced Microsoft Excel skills, including the ability to organize financial data, create reports, and analyze spending. Strong attention to detail and a proven ability to maintain accurate financial coding across a high volume of transactions. Familiarity with ERP systems and financial reporting tools. Ability to reconcile invoices against contracts, purchase orders, pricing terms, and approved services. Strong follow-up and organizational skills to track approvals, resolve discrepancies, and manage competing priorities. Excellent written and verbal communication skills, with the ability to work diplomatically with vendors and stakeholders across departments. Ability to work independently, manage responsibilities with limited supervision, and meet deadlines. Strong sense of fiscal responsibility, integrity, and confidentiality when handling sensitive financial and contractual information. Preferred Experience/Skills For The IT Procurement Analyst (Part-Time) Experience supporting IT procurement, technology vendor management, or financial operations within an IT