Treasurer

Assistant Treasurer/CollectorThis position performs administrative and financial accounting for the Treasurer/Collector's Office. The Assistant Treasurer/Collector helps oversee accounts payable, payroll and retirement payments, cash balances, account reconciliations, and the collection of assessed taxes, liens, betterments, and parking-related receivables. The position uses the Town's ERP/Accounting system as a core financial and transaction-processing platform and helps ensure that transactions, records, reconciliations, and reports are complete, accurate, timely, and supported by appropriate documentation. Applicants must have and maintain the personal integrity necessary to obtain a surety bond.
Supervisory ScopePerforms administrative and financial duties requiring sound judgment, the ability to interpret applicable statutory and policy requirements, attention to detail, and the ability to carry out assignments independently.
Supervision ReceivedWorks under the direction of the Treasurer, Collector and Finance Director/CFO, consistent with applicable Massachusetts General Laws, Town policies and bylaws, relevant state, federal, and local regulations, and established departmental procedures. Functions as the Treasurer/Collector in their absence, as assigned and consistent with applicable law and delegated authority.
Supervision GivenProvides day-to-day supervision of two Senior Clerks and any additional staff assigned to the Treasurer/Collector's Office, including work coordination, review, and follow-up to support timely and accurate completion of responsibilities.
Essential Duties and ResponsibilitiesAssist with the overall administration of the Treasurer/Collector's Office, including scheduling, assigning, supervising, and reviewing the work of Senior Clerks and monitoring deadlines.
Use ERP/Accounting system and related Town systems to enter, review, research, process, and maintain financial and collection transactions in accordance with established procedures and assigned access permissions.
Review transaction data entered into ERP/Accounting system for accuracy, completeness, appropriate account coding, supporting documentation, and consistency with source records; research and resolve discrepancies or refer them to the appropriate staff.
Enter and review receipts and collections in ERP/Accounting system, ensuring that payments are accurately applied to the appropriate taxpayer, account, receivable, fund, and/or general ledger coding as applicable.
Reconcile cash, bank, receivable, tax, and other assigned accounts using ERP/Accounting system reports, bank records, collection records, and other supporting documentation; investigate variances and document resolution.
Disburse Town funds in accordance with approved warrants and established controls; prepare or oversee checks, ACH payments, and related records through ERP/Accounting system and associated banking processes.
Assist with payroll and retirement-related payments, accounts payable, cash management, and preparation of reports for the Treasurer/Collector, using ERP/Accounting system and other authorized systems as appropriate.
Maintain and review accurate records of tax payments and receivables and complete monthly receivables reconciliations, using ERP/Accounting system reports and supporting records.
Coordinate with the "Deputy Collector" to establish schedules and meet deadlines for the preparation and mailing of tax bills, demand notices, and collection warrants.
Research and prepare municipal lien certificates involving overdue taxes, tax title, or deferred-tax matters, and maintain the associated records.
Work with the "Deputy Collector" to research and resolve discrepancies in the collection and application of past-due payments and ensure corrections are properly documented in the applicable systems.
Maintain tax-title and deferred-tax files and records relating to foreclosed properties; prepare delinquency collection letters, liens, releases, advertisements, and other required documentation.
Research and prepare refunds arising from abatements, overpayments, or credit balances, following applicable approval and documentation requirements and recording approved transactions in ERP/Accounting system as appropriate.
Use ERP/Accounting system inquiry, reporting, and reconciliation functions to produce routine and ad hoc reports, support financial review, and provide information requested by the Treasurer, Collector and Finance Director/CFO.
Assist with system-related review and issue resolution, including researching transaction history, identifying data-entry or workflow issues, documenting problems, and coordinating with Town staff or system support when needed. Communicate recurring issues and recommended process improvements to the Treasurer & Collector.
Follow established internal controls, segregation-of-duties requirements, confidentiality standards, records-retention requirements, and security procedures when accessing or processing financial and