Admin Asst Sr Healthcare

Admin Asst Sr Healthcare - Clinical Grouping (Adult and Pediatric Cardiovascular)

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

• Under general direction, provide administrative support to UMMG APP Leadership team including APP Director and APP Managers in the Adult and Pediatric Cardiovascular Clinical Grouping.
• Coordinate and support the onboarding process for new Advanced Practice Providers (APPs):
  • Assist with Equipment orders/Phone/Computers
  • Assign Cornerstone Trainings
  • Register newly hired APPs for NP or PA orientation
  • Track and assist in scheduling probationary evaluations
• Assist with timekeeping, payroll processing, and related administrative functions.
• Coordinate meetings and committees, including agenda development, scheduling, resource coordination, minute-taking, and follow-up on action items.
• Manage multiple complex calendars and scheduling priorities.
• Handle sensitive and confidential information with the highest level of professionalism and discretion.
• Anticipate the needs of leaders and proactively provide support to ensure operational effectiveness.
• Prepare and draft correspondence, reports, presentations, spreadsheets, SharePoint sites, and other business documents.
• Generate, compile, and distribute business reports as requested.
• Represent the department on routine administrative matters and participate in assigned meetings and committees.
• Manage administrative processes and records, including Blue Folders, performance evaluations, email distribution lists, departmental documentation, and staff contact information.
• Perform suite and office management functions, including supply ordering, vendor coordination, and general operational support.
• Coordinate travel arrangements and manage associated expense tracking, reconciliation, and reporting.
• Event Planning (professional development trainings, APP celebrations)
• Schedule Meetings/trainings for Application periods
• Assist committees with organization of application materials
• Track applicants and outcomes
• Prepare and send aware notifications and declinations
• Submit PAR transactions
• Support special projects and other departmental initiatives as assigned.
• Perform additional duties as required.

Required Qualifications*

• Associate's degree in health care administration, business administration, or related field or equivalent combination of education and experience.
• 4 years of experience in an administrative support capacity.
• Demonstrated ability to act in a professional manner.
• Excellent verbal, written and interpersonal skills.
• Excellent organizational, time-management and multitasking skills with a keen ability to pay attention to all details.
• Strong critical thinking and problem-solving skills.
• Ability to respond effectively to a dynamic environment.
• Demonstrated ability to produce professional correspondence, free from grammatical and spelling errors.
• Ability to work independently and regularly exercise sound judgment in setting priorities.
• Proficient in use of Microsoft Suite products.

Desired Qualifications*

• Knowledge of Michigan Medicine policies and procedures.
• Knowledge of UMMG/Ambulatory Care structure, processes, and procedures.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Work Schedule

This is a full-time position; Monday through Friday, shift hours are normally from 8:00am - 5:00pm (shift hours could have