Accounts Receivable Manager

Accounts Receivable Manager

The Accounts Receivable Manager is responsible for managing the LA Conservation Corps' accounts receivable, grant and contract billing, unbilled receivables, collections, and related financial reporting processes.

This position oversees the billing cycle for reimbursement-based grants, contracts, and other funding sources, ensuring invoices are accurate, timely, properly supported, and compliant with funder requirements, Generally Accepted Accounting Principles (GAAP), Uniform Guidance Title 2 CFR 200 where applicable, and internal control standards. The position serves as a key liaison between Finance, Programs, Compliance, Payroll, Accounting, and external funders to support timely invoicing, funder documentation, receivables monitoring, cash flow, audit readiness, and continuous process improvement. Other job-related duties may be assigned, as needed.

Manage the preparation, review, approval, and submission of grant, contract, and reimbursement-based invoices to ensure invoices are accurate, timely, complete, and supported by appropriate documentation.

Monitor and manage the organization's accounts receivable and unbilled receivables portfolio, including aging balances, outstanding invoices, billing status, and collection follow-up.

Oversee the identification, tracking, and reporting of unbilled receivables based on incurred costs, billing schedules, funder requirements, and anticipated unit-based billing activity.

Coordinate outreach to funders and business partners regarding outstanding invoices, delayed payments, documentation questions, and barriers to reimbursement; escalate collection issues as needed.

Review, approve, and perform quality assurance of invoicing and reporting to ensure compliance with GAAP, Uniform Guidance Title 2 CFR 200, funder-specific regulations and requirements, and the Corps' internal controls.

Coordinate grant and contract implementation meetings with Program, Administrative, Compliance, Payroll, and Finance staff to confirm billing requirements, support documentation needs, project setup, reporting timelines, and system capabilities.

Coordinate with accounting staff on receipt application, customer account reconciliation, deposits, ACH/check payment tracking, and research of payment discrepancies.

Support monthly and annual close processes by reviewing accounts receivable activity, reconciling receivable balances, analyzing unbilled revenue, coordinating billing accruals, and resolving discrepancies.

Prepare and review accounts receivable aging reports, billing status reports, unbilled receivables reports, cash receipts forecasts, and other management reports as scheduled or requested.

Serve as a Finance contact for accounts receivable, billing, grant reporting, receivables-related audit requests, funder monitoring visits, and supporting documentation inquiries.

Supervise, train, coach, and support billing and accounts receivable staff; assign workloads, monitor deadlines, review work product, and support cross-training and team development.

Identify opportunities to improve billing workflows, reporting tools, documentation standards, Sage Intacct usage, accounts receivable tracking, and invoice-to-cash efficiency.

Work closely with Payroll, General Ledger, Accounts Payable, Compliance, and Program teams to resolve coding, allocation, support documentation, reclassification, and billing issues.

Perform other duties, as assigned.

The essential functions and responsibilities of this position may change to accommodate the operational needs of the organization and to remain in compliance with applicable laws, regulations, funder requirements, and internal policies.

Qualifications

Demonstrate excellent communication and presentation skills (verbal and written); characterized by actively listening and ensuring respectful two-way communication.

Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.

Demonstrate strong time management skills and a high level of attention to detail.

Demonstrate a high level of accountability, responsibility, and dependability.

Demonstrate teamwork through cooperation and collaboration with others.

Demonstrate a positive attitude, self-discipline and self-awareness.

Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.

Ability to accept, direct and perform responsibilities and assigned tasks as a project team member in support of the overall project.

Ability to explain policies, procedures, directions and represent the Corps' philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.