Project Coordinator

Project CoordinatorAs a proud subsidiary of Calista Brice, Brice Highway LLC specializes in vertical and horizontal construction, supporting transportation and utility projects that stand the test of time. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.
As the Project Coordinator, you will work onsite in Houston, TX and the surrounding areas working closely with the Project Management team and Vice President to support the successful planning, coordination, execution, compliance, and closeout of construction projects. You will perform a variety of advanced administrative, project coordination, project engineering, and labor and contract compliance functions to ensure projects are completed efficiently, accurately, and in compliance with company standards, contract requirements, applicable public works requirements, and project schedules.
Your responsibilities will include:Support the Project Management team with project planning, scheduling, coordination, and execution activities to ensure project milestones and deadlines are met.
Assist Project Managers and Estimators in obtaining pricing and compiling information to develop accurate cost estimates.
Participate in the bid process by preparing proposal documentation and supporting marketing efforts.
Coordinate the application process for obtaining required permits, licenses, and regulatory approvals.
Assist with project startup and closeout activities to ensure all contractual and administrative requirements are completed.
Prepare, review, and submit weekly certified payroll reports for federal, state, county, and municipal public works projects.
Ensure compliance with Davis-Bacon prevailing wage requirements, including proper wage classifications, fringe benefit calculations, and overtime reporting.
Coordinate collection and review of certified payrolls from subcontractors and verify completeness and accuracy.
Maintain project compliance files, including wage determinations, apprenticeship documentation, EEO forms, and supporting payroll records.
Develop and maintain project schedules, timelines, phases, and work activities utilizing Critical Path Method (CPM) scheduling techniques and company-designated software.
Ensure subcontractors receive all required contract documents, project information, and onboarding documentation prior to beginning work.
Track reporting deadlines and submit required compliance documentation to contracting agencies within established timeframes.
Communicate with project managers, payroll personnel, subcontractors, and government agencies regarding compliance requirements and deficiencies.
Assist with state prevailing wage reports, county labor compliance reports, apprenticeship utilization reports, and workforce reporting requirements.
Monitor subcontractor compliance status and follow up on missing or incomplete documentation.
Support audits and agency reviews by gathering and organizing requested records.
Maintain accurate records of certified payroll submissions, correspondence, and compliance approvals.
Identify potential compliance issues and escalate concerns to management as appropriate.
Assist in developing and improving internal compliance processes and reporting procedures.
Coordinate with Human Resources on meeting client/project labor requirements and adherence to company local hire policy at project sites.
Assist with coding invoices and tracking project costs against approved budgets.
Maintain organized electronic and hard-copy project files in accordance with company document retention requirements.
Prepare, track, and manage Requests for Information (RFIs), Design Clarification/Variation Requests (DC/VRs), and related project correspondence.
Prepare and distribute project status reports for management and clients.
Monitor contract document compliance and maintain project documentation throughout the project lifecycle.
Assist in developing and maintaining project budgets for review by the Project Management team.
Coordinate the initial project buyout process and prepare documentation for Project Management review and approval.
Coordinate, prepare, track, and maintain project deliverables and professional project documentation, including: Submittal Logs and Tracking, Project Cost Reports, Change Proposals, Change Orders, Operations and Maintenance (O&M) Manuals, Contract Drawings and Specifications, and Project Closeout Documentation.
Communicate professionally and effectively with clients, subcontractors, vendors, and internal stakeholders.
Draft correspondence, reports, and project documentation; obtain required approvals and signatures as necessary.
Assist in preparing presentations and supporting materials for internal mee