Research Advancement Administrator Senior

Research Advancement Administrator Senior

Ariona State University

Campus: Tempe

JR

End Date: October 28, 2026

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Responsible for collaborating with faculty and researchers in managing intermediate to complex aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.

Job Description:

The School for Engineering of Matter, Transport, and Energy (SEMTE) at Arizona State University is seeking a Research Advancement Administrator, Sr (RAA, Sr) to join our high-performing Pre-Award team. This role is an opportunity to make a direct impact on groundbreaking research by managing complex proposal submissions, guiding faculty through sponsor requirements, and mentoring Research Advancement Administrators (RAAs).

SEMTE, part of the Ira A. Fulton Schools of Engineering, is a hub of innovation and impact. Our Research Advancement team is known for excellence, collaboration, and leadership development. By joining us, you will play a pivotal role in enabling faculty to advance research that addresses urgent global challenges in sustainability, climate, and infrastructure.

Knowledge, Skills and Abilities

Skills in complex proposal submissions, including multi-investigator, multi-institution, and cost-sharing projects, Organization, Strong problem-solving/Critical thinking, Autonomy, Time management, and Strong customer service skills.

Salary Range: $55,000 - $66,000 per year, D.O.E.

Essential Duties

Proposal Submission Management

·        Lead complex proposal submissions, including multi-investigator, multi-institution, and cost-sharing projects.

·        Interpret and apply sponsor guidelines to ensure compliance with institutional, state, and federal requirements.

·        Develop budgets and justifications, coordinate with sub-recipients, and prepare sponsor-ready applications in collaboration with the Office for Research and Sponsored Projects Administration (ORSPA).

·        Manage timelines, checklists, and deliverables to ensure accurate and timely submissions

·        Performing funding searches to help identify opportunities

·        Preparing sponsor budgets, budget forms or creating acceptable budget formats; including cost sharing budgets and associated internal approval calculations

·        Completing sponsor required forms and review for compliance

·        Assisting with post submission action items requested by the sponsor such as Just In Time requests, revised budgets, scope of work, additional certifications

Leadership

·        Serve as a senior-level resource for faculty and research staff.

·        Support large-scale, strategic proposal opportunities requiring cross-unit collaboration.

·        Partner with sponsors to navigate nonstandard requirements and resolve complex issues.

·        Identify and implement process improvements that strengthen research advancement operations.

·        Personnel Management

·        Guide and train Research Advancement Administrators (RAAs) on proposal development, compliance, and sponsor requirements.

·        Share knowledge and best practices across the Research Advancement team to build capacity and consistency.

·        Provide guidance on workload prioritization and efficient proposal management strategies.

Communication

·        Build strong, service-oriented relationships with faculty, staff, and collaborators.

·        Anticipate stakeholders’ needs and provide clear, proactive guidance.

·        Foster a culture of collaboration, problem-solving, and professionalism across the research community.

 Desired Qualifications

·        Demonstrated success managing complex proposals (multi-institution, cost-share, and high-value opportunities).

·        Experience training research administration staff.

·        Strong problem-solving, critical thinking, and time management skills.

·        Proficiency with Microsoft Office Suite, Workday, Research.gov, Grants.gov, NIH eRA Commons, and other sponsor systems.

·        Excellent interpersonal