Substitute Clerical
3 days ago
United States
Kankakee School District 111
Full-time
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- Kankakee School District 111 District Office Date Available: ASAP Position Title: Sub Clerical The Substitute Clerical position provides high-level administrative and clerical support to the building principal and serves as the central hub of daily school operations. This position is responsible for organizing and executing a wide range of confidential secretarial, clerical, and office management functions to ensure the efficient and professional operation of the school office. Serve as the primary point of contact for the school office; provide information regarding school and district policies, procedures, and programs; Provide comprehensive administrative support to the principal, including calendar management, scheduling meetings and appointments, coordinating events, and preparing materials and facilities as needed. Draft, format, type, proofread, and distribute correspondence, reports, presentations, memos, and other documents; Maintain confidential student, staff, and school records in compliance with district policies, state and federal regulations (e.g., manage filing systems and databases with accuracy and discretion. Manage and track deadlines, projects, and required reports; Utilize district technology systems and software (e.g., student information systems, HR/payroll platforms, Google/Microsoft applications, communication tools) to maintain records, generate reports, process forms, and support daily operations. Remain current on evolving office technologies and digital tools to improve efficiency and effectiveness of school operations. monitor expenditures and maintain accurate financial and payroll-related records as assigned. Receive, distribute, and reconcile petty cash and other school funds in accordance with district procedures. Monitor office supply inventory and order materials as needed to ensure uninterrupted operations. Coordinate travel arrangements and track related documentation and expenses when applicable. Perform general office functions including opening and distributing mail, copying, scrolling, sending/receiving communications, greeting visitors, and maintaining a professional and welcoming front office environment. Maintain postings, displays, communications boards, and website or digital updates as assigned. Collaborate effectively with students, families, staff, and community partners to ensure responsive customer service and positive school relations. Perform other duties and responsibilities as assigned to support the efficient operation of the school. Thorough knowledge of modern office practices, procedures, and standard administrative operations within a school or educational environment. Strong command of business English, grammar, spelling, punctuation, and professional written and verbal communication skills. Proficiency in mathematics sufficient to accurately perform basic accounting functions, reconcile funds, and prepare financial or budget-related documents. Working knowledge of office management principles, recordkeeping systems, and organizational best practices. Demonstrated proficiency in current technology platforms, including student information systems, HR/payroll software, Google/Microsoft Office applications, databases, and general office equipment. Ability to learn and adapt quickly to new technologies, digital systems, and evolving district processes. Ability to maintain accurate, detailed, and confidential records and prepare reports from complex data sets. Ability to interpret, apply, and clearly explain district policies, procedures, rules, and regulations to staff, students, families, and community members. Ability to exercise sound judgment, discretion, and professionalism when handling sensitive or confidential information. Ability to establish and maintain positive, collaborative working relationships with administrators, staff, students, families, and the public while providing excellent customer service. Ability to work independently with minimal supervision and as an effective member of a team. Minimum of three (3) years of progressively responsible clerical, administrative, or secretarial experience, preferably in a school or educational setting. High school diploma or equivalent required; additional coursework, certification, or training in business administration, office management, or a related field preferred. Very limited or no exposure to physical risk. The information contained in this
job description
is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Need Help? We're here to help For questions regarding position qualifications or application procedures, please conta
- Kankakee School District 111 District Office Date Available: ASAP Position Title: Sub Clerical The Substitute Clerical position provides high-level administrative and clerical support to the building principal and serves as the central hub of daily school operations. This position is responsible for organizing and executing a wide range of confidential secretarial, clerical, and office management functions to ensure the efficient and professional operation of the school office. Serve as the primary point of contact for the school office; provide information regarding school and district policies, procedures, and programs; Provide comprehensive administrative support to the principal, including calendar management, scheduling meetings and appointments, coordinating events, and preparing materials and facilities as needed. Draft, format, type, proofread, and distribute correspondence, reports, presentations, memos, and other documents; Maintain confidential student, staff, and school records in compliance with district policies, state and federal regulations (e.g., manage filing systems and databases with accuracy and discretion. Manage and track deadlines, projects, and required reports; Utilize district technology systems and software (e.g., student information systems, HR/payroll platforms, Google/Microsoft applications, communication tools) to maintain records, generate reports, process forms, and support daily operations. Remain current on evolving office technologies and digital tools to improve efficiency and effectiveness of school operations. monitor expenditures and maintain accurate financial and payroll-related records as assigned. Receive, distribute, and reconcile petty cash and other school funds in accordance with district procedures. Monitor office supply inventory and order materials as needed to ensure uninterrupted operations. Coordinate travel arrangements and track related documentation and expenses when applicable. Perform general office functions including opening and distributing mail, copying, scrolling, sending/receiving communications, greeting visitors, and maintaining a professional and welcoming front office environment. Maintain postings, displays, communications boards, and website or digital updates as assigned. Collaborate effectively with students, families, staff, and community partners to ensure responsive customer service and positive school relations. Perform other duties and responsibilities as assigned to support the efficient operation of the school. Thorough knowledge of modern office practices, procedures, and standard administrative operations within a school or educational environment. Strong command of business English, grammar, spelling, punctuation, and professional written and verbal communication skills. Proficiency in mathematics sufficient to accurately perform basic accounting functions, reconcile funds, and prepare financial or budget-related documents. Working knowledge of office management principles, recordkeeping systems, and organizational best practices. Demonstrated proficiency in current technology platforms, including student information systems, HR/payroll software, Google/Microsoft Office applications, databases, and general office equipment. Ability to learn and adapt quickly to new technologies, digital systems, and evolving district processes. Ability to maintain accurate, detailed, and confidential records and prepare reports from complex data sets. Ability to interpret, apply, and clearly explain district policies, procedures, rules, and regulations to staff, students, families, and community members. Ability to exercise sound judgment, discretion, and professionalism when handling sensitive or confidential information. Ability to establish and maintain positive, collaborative working relationships with administrators, staff, students, families, and the public while providing excellent customer service. Ability to work independently with minimal supervision and as an effective member of a team. Minimum of three (3) years of progressively responsible clerical, administrative, or secretarial experience, preferably in a school or educational setting. High school diploma or equivalent required; additional coursework, certification, or training in business administration, office management, or a related field preferred. Very limited or no exposure to physical risk. The information contained in this
job description
is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Need Help? We're here to help For questions regarding position qualifications or application procedures, please conta