Payroll and Timekeeping Sr Analyst

Overview:
This position is responsible for compiling, verifying, maintaining, and distributing payroll related data, provides reports/spreadsheets related to payroll, systems support, and training to managers for the automated payroll process. This position also supports payroll on Workforce Management, special committees /projects. This position coordinates and processes specific legislated payroll responsibilities involving tax concerns, child support orders, tax levies and garnishments.

 

Remote Work Opportunity Available 

 

About Fairbanks Memorial Hospital
Fairbanks Memorial Hospital is a non-profit facility owned by the Greater Fairbanks Community Hospital Foundation. A Joint Commission-accredited facility with 152 licensed beds, Fairbanks Memorial Hospital is the primary referral center for residents of Alaska's interior with a strong patient-to-nurse ratio and Shared Leadership Infrastructure. In addition to our exceptional clinical environment, our location offers incomparable lifestyle rewards away from work. In Fairbanks, small-town living, spectacular natural beauty and endless recreation combine to create a one-of-a-kind place to live, work and play.

 

*Advanced Excel skills highly preferred

 

Full Time

Days

*Monday - Friday, 8:00AM-4:30PM with occasional weekends

Exempt

 

Time is based of Alaska Time Zone

 

Responsibilities:
• Maintains, updates, and tests payroll and timekeeping systems. This position creates, updates and reviews spreadsheets and reports, and troubleshoots system problems. Imports files to and exports files from applicable payroll related systems. Maintains a strong relationship with technology partners and vendors. Stays current on payroll and timekeeping system and regulatory updates. Regularly interfaces with payroll and timekeeping software vendor. Identifies and develops audits/query reports to ensure compliance and prevent errors related to payroll processing. This position initiates problem tickets with payroll software vendors when necessary, and ensure issue is fully resolved prior to closing ticket.
 
• Ensures accurate tracking and timely reporting of federal and state taxes in compliance with IRS and state mandates. Calculates adjustments in multiple systems to correct taxable earnings errors, add or reduce wages, time accrual and employee deductions. Prepares and reviews year end W2 forms.
 
• Identifies and corrects errors in pay. Calculates and corrects time records, corrects payment and deduction information, and generates manual checks as needed. Audits contracted employee time records for completeness and accuracy. Assists accounting by researching errors in the general ledger. Properly tracks, adjusts and/or refunds deductions as necessary.
 
• Processes all garnishments, wage assignments and levies to ensure all legal requirements are met. Calculates employee exempt earnings and deduction amounts for input into the payroll system. Coordinates communication of withholding amount to employee, creditor, governmental agency or attorney. Maintains employee files and logs.
 
• Ensures accurate placing, processing and tracking of accruals, deductions and adjustments of the PTO plan(s) in place. Develop and run queries, audit and monitor time accrual transactions. Advises Finance when adjusting entries are necessary.
 
• Assists employees and management with the time and attendance system. Provides weekly, monthly and/or special requested time and attendance reports. Provides training to time card editors requiring assistance.
 
• Able to perform a full payroll process. Takes the lead on special projects such as payroll implementations or changing processes to conform with new regulations.
 
• This position performs facility-wide communication on new payroll processes/enhancements and payroll deadlines.

 

The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

Qualifications:
• Requires an Bachelor's degree in Accounting, Finance or Business Administration or equivalent knowledge and/or experience in payroll or finance. Must possess at least five (5) years of experience working with payroll systems under limited supervision.
 
• Must possess knowledge of state and federal law as applicable to garnishments, employment taxes, employee benefits and /or employment issues.
 
• Must possess the ability to demonstrate leadership, organizational, communication (written and oral) and customer service skills; Proven analytical and mathematical skills and ability to prioritize multiple projects and work with minimal supervision; Demonstrated ability to maintain a calm and professional demeanor and maintain confidentiality of sensitive information; Strong computer skills and the ability to create complex spreadsheets and databases.
 
• Knowledgeable of office desktop software products.
 
Preferred Qualifications 
• Experience with Lawson and Workforce Time management systems preferred.
 
• Certified Payroll Professional (CPP) preferred.
 
• Additional related education and/or experience preferred.

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