Visiting Faculty and Musician Advancement Manager

4 weeks ago

Miami Beach Florida, United States New World Symphony Full time
Job Description

POSITION SUMMARY 

The Visiting Faculty and Musician Advancement Manager collaborates with members of the Musician Advancement Team on the logistical planning and execution of New World Symphony’s Fellowship coaching activities.   

DUTIES AND RESPONSIBILITIES 

Visiting Faculty 

In consultation with the Associate Dean of Visiting Faculty and Orchestra Manager, coordinate Visiting Faculty coaching activities for NWS Fellows including: Create contracts, book travel and accommodations, and process payables for Visiting Faculty including Instrumental, Community Engagement, and Leadership and Entrepreneurship Coaches 

Coordinate and communicate with NWS Fellows about Visiting Faculty schedules, lessons, and classes  

Serve as point of contact for Visiting Faculty before, during, and after their visits (including some evening and weekend responsibilities)  

Oversee individual Fellow lesson budgets, track expenses, and process payments for Visiting Faculty  

Coordinate Visiting Faculty feedback surveys from Fellows 

Prepare reports and track statistical data regarding Fellows, alumni, and Visiting Faculty as needed  

Assist in managing attendance records for master classes, special events, and other activities as needed 

Manage budget and maintain records of all Visiting Faculty activities  

Musician Advancement (MA)  

Assist staff with onboarding new Fellows throughout the season 

Assist with staffing necessary in-person events    

Organize occasional catering/logistics for the Fellows and room setup request needs  

Share in administrative responsibilities of facilitating weekly department meetings and organizing departmental storage and filing systems (occurs on a rotating basis for all MA team)  

Manage two Fellow-led roles: Gigmeister and Festmeister Answer specific external gig-related questions  

Onboard new Gigmeister as needed 

Coordinate with Festmeister Committee to reimburse expenses for designated institutional Fellow-led gatherings 

Perform other job-related duties as needed 

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