Billing and Inventory Specialist
4 weeks ago
Position Summary:
The Billing/Inventory Associate is responsible for the accurate and timely recording of assigned inventory and billing through new vehicle delivery from manufacturers, used vehicle purchases, AAX, dealer trades, and retail & wholesale deals that meet and exceed all Service Level Agreements.
Organizational Relationships:
Interacts with internal and external customers at various levels, various teams within the SSC, supervisors and management.
Job Responsibilities:
Receive and verify new vehicle invoices/inventory
Receive and verify used vehicle purchase and AAX
Enter incoming new and used vehicle units into Fortis system database
Post both new and used vehicles to accounting
Posts dealer trades, used inventory, and retail details submitted through BPMS.
Reviews exceptions in BPMS and Fortis system database for new/used inventory and wholesales
Reviews and adjusts Lien Payoff, customer equity and all payables schedules
Prepare invoices for scanning
Ensure all work is complete on deadline critical nights, payroll cut-off and month end
Follow-up on accounting inventory questions
Problem Solving:
Can perform duties with minimum assistance
Qualifications:
A clear understanding of accounting principles and logic
Flexible work schedule to accommodate month-end deadlines
Produce high-quality and quantity of work while under deadline pressure
Must be highly organized; have excellent follow-up and prioritization abilities
Team player with superior customer service skills
Working knowledge of MS office software – MS Excel and Word, Fortis, and CDK
Proficient in 10-key and typing skills
Must have been a coordinator for six months or have relevant experience
Automotive accounting experience preferred, but not required
Next Possible Position:
Billing/Inventory Sr Specialist or cross functional position within the Shared Services Center
Physical Requirements:
This is largely a sedentary role with extended period looking at computer monitors.
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