Receptionist/Practice Group Assistant

2 weeks ago

Tampa Florida, United States Lewis Brisbois Full time
Overview:
The Tampa office is seeking a Receptionist/Practice Group Assistant with a minimum of one (1) year of experience with legal matters, preferably in a law firm environment. The essential functions of this position include performing a variety of duties to support the secretarial staff in various groups including, but not limited to, hard copy and electronic filing; calendar management; and receptionist duties including receiving calls, clients, vendors, and deliveries and directs them to appropriate individual(s) within the firm according to established policies and procedures.

 

We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer contribution, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team. 

 

Responsibilities:
Job specifications/requirements:

Receives and records oral information from telephone callers or in person, and then communicates it to attorneys and staff

Operates a multi-line telephone console in order to relay incoming and outgoing calls

Welcomes all guests and notifies attorneys and/or staff of their arrival

Directs telephone calls to appropriate attorneys and staff

Meets and greets clients and visitors to the law office and ensures proper clearance and routing of such parties in accordance with firm policies; notifies supervisor of difficult situations

Notifies building security of all visitors and grants them access to the suite

Ensures guests are directed to coat closets and restrooms, offered beverages and are comfortable in the reception area

Receives and records mail/deliveries to the firm and/or individuals in the firm and routes them accordingly to the proper recipient

Maintains conference room schedule

Maintains neatness of lobby and reception area

Serve as back up for ordering supplies for office including kitchen

Maintenance of kitchen and conference room

Prepares weekly check log to send to Accounts Receivables department

Reconciles monthly company credit card

Assist secretaries with preparation of check requests

Run Conflict Checks for new matters

Input New Matter Memos to assist secretarial staff

Prepare Closed File Memos including locating required information

Assist Secretaries with calendaring/docketing duties

Assist with e-filing of documents with courts – electronic process

Perform other related duties as assigned

Reliable, consistent attendance in the office is required

Ability to type a minimum of 40 wpm

Ability to distinguish legal documents

Basic knowledge of Adobe pdf

Must be organized and have excellent attention to detail

Must possess exceptional mental focus and concentration

Ability to perform repetitive tasks

High School Diploma or equivalent

Lewis Brisbois is not accepting search firm submissions for this position.

Qualifications:
#LI-ONSITE

#LI-RS1

  • Practice Group Assistant

    3 weeks ago

    Fort Lauderdale, Florida, United States Lewis Brisbois Full time

    Overview: Lewis Brisbois offers legal practice in more than 40 specialties, and a multitude of sub-specialties. Our attorneys have broad knowledge, experience, and sensitivity to our clients’ unique needs. Through interaction among our practice groups, Lewis Brisbois provides a wide range of legal services to each client with a continuity of representation...

  • Medical Receptionist

    1 week ago

    Tampa, Florida, United States Staffing Proxy Full time

    Located in Tampa, Florida, Parkside Audiology [ is an independent private practice providing patients with the knowledge and individualized care to fulfill their hearing healthcare needs. They are looking for a committed, dependable, and customer-oriented RECEPTIONIST to join their team. As the first point of contact with patients, the MEDICAL...

  • Receptionist

    2 days ago

    Tampa, United States Gordon J. Schiff, P.A. Full time

    Legal Assistant 4 days per week. Seeking Receptionist / Legal Assistant / four-day work week (Monday through Thursday). Established Tampa Westshore area law firm has opening for a receptionist/legal assistant 4 days per week. Law firm practice areas include real estate, governmental, land use, zoning and litigation. Professional atmosphere. Duties include...

  • Receptionist

    4 days ago

    Tampa, United States GORDON J. SCHIFF, P.A. Full time

    Legal Assistant – 4 days per week.Seeking Receptionist / Legal Assistant / four-day work week (Monday through Thursday). Established Tampa Westshore area law firm has opening for a receptionist/legal assistant 4 days per week. Law firm practice areas include real estate, governmental, land use, zoning and litigation.  Professional atmosphere. Duties...

  • Receptionist

    3 days ago

    Tampa, United States GORDON J. SCHIFF, P.A. Full time

    Legal Assistant – 4 days per week.Seeking Receptionist / Legal Assistant / four-day work week (Monday through Thursday). Established Tampa Westshore area law firm has opening for a receptionist/legal assistant 4 days per week. Law firm practice areas include real estate, governmental, land use, zoning and litigation.  Professional atmosphere. Duties...

  • Receptionist

    1 day ago

    Tampa, United States Creative Financial Staffing Full time

    Receptionist Westshore Area ABOUT THE COMPANY LOOKING FOR A RECEPTIONIST Our client is a leading insurance organization and is looking for a Receptionist to join team! The company boast a great Work/Life balance, strong health benefits, and a great team atmosphere. This opportunity provides the tools and training necessary to be successful in the role. ...

  • Chiropractic Assistant/Receptionist

    7 days ago

    Tampa, United States Precision Spine and Wellness Center Full time $15 - $17

    Immediate Chiropractic Assistant/Receptionist wanted. You will assist with scheduling patients, making and receiving phone calls, placing patients on therapies, calling insurance companies and attorneys and sending out documents. Very easy to learn...  Experience working in a chiropractic office or medical office and personal injury is preferred.  Good pay...

  • Chiropractic Assistant/Receptionist

    5 days ago

    Tampa, United States Precision Spine and Wellness Center Full time $15 - $17

    Immediate Chiropractic Assistant/Receptionist wanted. You will assist with scheduling patients, making and receiving phone calls, placing patients on therapies, calling insurance companies and attorneys and sending out documents. Very easy to learn...  Experience working in a chiropractic office or medical office and personal injury is preferred.  Good pay...

  • Medical Receptionist Medical Assistant

    3 weeks ago

    Tampa, United States VITAL EAGLES HEALTH CARE INC Full time

    Job DescriptionJob DescriptionMedical receptionist duties vary from job to job, but they usually involve administrative work and customer service. You'll typically work at the front desk in a medical setting, performing tasks like greeting patients, entering data, answering phones, and doing clerical work. Throughout the day, you'll interact with...

  • Administrative Office Assistant/receptionist

    17 hours ago

    Tampa, United States Royal Financial Full time

    Job Summary: **Responsibilities**: - Greet and assist visitors in a friendly and professional manner - Answer and direct phone calls with excellent phone etiquette - Manage the front desk operations efficiently - Schedule appointments and manage calendars - Perform clerical tasks such as filing, data entry, and transcribing documents - Assist with...

  • Bilingual Front Office Receptionist

    2 weeks ago

    Tampa, United States The Adecco Group Full time

    We are excited to announce an opening for a Bilingual Front Office Receptionist in Tampa, FL33613. This role is a wonderful opportunity for someone passionate about making a difference in a medical office setting and eager to contribute to our welcom Receptionist, Bilingual, Office, Business Services, Staffing

  • Receptionist

    7 days ago

    Miami, Florida, United States Capleo Global Full time

    Position Title: Receptionist Duration: 12 Months with possibility of extension Location: 9675 NW 117th Ave, Miami, FL 33178 Shift hours: 8:30 - 5:00 PM Monday through Friday Description: Our receptionist attends to internal and external visitors and deals with inquiries on the phone, face to face, and in a virtual environment. In addition, our...

  • Medical Receptionist

    4 weeks ago

    Tampa, United States Ocana Medical Center Full time

    We are looking for a Medical Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who...

  • Receptionist

    2 weeks ago

    Tampa, United States Frenchies of Tampa Full time

    We believe you should LOVE where you work; here are a few reasons you'll love Frenchies: Opportunities for personal and professional growth A fun working environment, with supportive co-workers Flexible Scheduling and no late nights Exposure to new skills and opportunities allows for change and growth Discounts on services and products  Job SummaryFrenchies...

  • Receptionist

    3 weeks ago

    Tampa, United States Frenchies of Tampa Full time

    Job DescriptionJob DescriptionWe believe you should LOVE where you work; here are a few reasons you'll love Frenchies:Opportunities for personal and professional growthA fun working environment, with supportive co-workersFlexible Scheduling and no late nightsExposure to new skills and opportunities allows for change and growthDiscounts on services and...

  • Medical Receptionist

    2 weeks ago

    Tampa, Florida, United States United Vein & Vascular Centers Full time

    Overview: United Vein & Vascular Centers is a rapidly growing national healthcare organization specializing in state-of-the-art, minimally invasive surgical vein and vascular treatments.  With numerous clinics across Florida, Georgia, Colorado, Arizona, and Illinois, we have positively impacted the lives of thousands of patients.  Our team of dedicated...

  • Full Time Receptionist

    3 weeks ago

    Tampa, United States National University College Full time

    The Receptionist's duties include answering the phones and assisting individuals with all services available at our school. The receptionist should be available to help and assists any other staff, faculty member, or student that needs clerical assistance while on school premises. The Receptionist is directly accountable to the Director of Admissions...

  • Full Time Receptionist

    3 weeks ago

    Tampa, United States Florida Technical College Full time

    Job DescriptionJob DescriptionThe Receptionist’s duties include answering the phones and assisting individuals with all services available at our school. The receptionist should be available to help and assists any other staff, faculty member, or student that needs clerical assistance while on school premises. The Receptionist is directly accountable to...

  • Medical Receptionist/Front Office Assistant

    3 weeks ago

    Tampa, United States Humanitary Medical Center Inc Full time

    Job DescriptionJob DescriptionHumanitary Medical Center is looking for an experienced and friendly Bilingual (English/Spanish) Medical Receptionist/Front Office Assistant that can work in a fast-paced environment. If you enjoy helping others and you have a welcoming demeanor, this may be a great opportunity for you. We are actively hiring.Job duties: The...

  • Full Time Receptionist

    1 week ago

    Tampa, United States Florida Technical College Full time

    The Receptionist's duties include answering the phones and assisting individuals with all services available at our school. The receptionist should be available to help and assists any other staff, faculty member, or student that needs clerical assistance while on school premises. The Receptionist is directly accountable to the Director of Admissions....