Senior Study Coordinator

3 weeks ago

Bronx New York, United States Albert Einstein College of Medicine Full time
POSITION RESPONSIBILITIES:
Directly supervise approximately 9 staff members, including Study Coordinators, Medical Assistants, Interviewers, Phlebotomist, Clinician, etc.

Supervise and oversee all aspects of research visits including recruitment, determination of eligibility, informed consent process, visit tracking, and follow-up. Collaborate with other members of the team as needed.

Certify and train existing staff on new procedures, as well as assist in training newly hired staff.

Regularly meet with research staff, faculty, lab personnel and other MWCCS employees. 

Conduct regular and annual skills trainings to ensure that all staff receive up-to-date training on relevant skills and procedures.

Provide regular feedback to staff on performance, and additionally as needed.

With the Project Director, responsible for providing any corrective action for staff as needed.

Initiate and maintain all IRB protocols and activities with the Einstein and/or BRANY IRBs

Collaborate with the Data Manager, Project Director, and Principal Investigators to understand all aspects of MWCCS studies and protocols.

Be prepared to conduct aspects of the research visit and assist study Clinician with medical exam for study visits, as needed.

Manage sub-studies, including their design, data flow, questionnaires and staff assignments.

Oversee and coordinate field activities and standardized procedures, aiming to enhance recruitment and retention of study participants.

Assist Data Manager in managing data collection and performing regular audits to ensure completeness and accuracy, and that the research is conducted as outlined in the protocol.

Conduct quality assurance of staff execution of study procedures according to the MWCCS protocol.

Assist Project Director in reviewing resumes and conducting interviews for the hiring of new staff.

Oversee the management of the Bronx site Community Advisory Board for study participants.

Oversee communication with study participants, including development of quarterly study participant newsletter.

Attend local and national MWCCS meetings as needed in person and virtually.

Report to the Project Director

Perform additional duties, as assigned.

QUALIFICATIONS:
Bachelor’s Degree and minimum 1-3 years  related experience.
Master’s Degree strongly preferred.

Experience with research protocol management, personnel management, IRB, and quality assurance preferred. Minimum of 3 years of managerial/supervisory experience.
Excellent verbal and written communication skills, including the ability to present to individuals and groups.

Ability to work with diverse population and manage multiple projects simultaneously.

Excellent interpersonal skills.

Proactive approach to addressing and monitoring issues and concerns through resolution.

Able to perform effectively in a high-pressure environment and respond to multiple demands. 

Demonstrated ability to work independently.

Strong organizational, staff management and project management skills.

Knowledge of clinical research and IRB procedures; knowledge of HIV/AIDS is a plus. 

Advanced proficiency in Microsoft Word, PowerPoint, Excel, RedCap

Ability to apply technology and innovation to improve efficiency and solve problems. 

Physical Requirements:  Must be able to move freely between offices to work with and supervise staff.

Minimum Salary Range:
USD $63,000.00/Yr.

Maximum Salary Range:
USD $70,000.00/Yr.

About Us:
The Senior Research Coordinator supports the Project Director in managing the Bronx clinical research site of the MACS/WIHS Combined Cohort Study (MWCCS), a national multicenter longitudinal cohort study of the basic science, clinical science, and epidemiology of HIV infection in the United States.  Responsibilities includes supervising personnel, collaborating on the development of research methods, implementing protocols in the site’s nearly 500 study participants (either living with or without HIV), managing data, participating in national study workgroups, and contributing to study reports and manuscripts.

 

The Senior Research Coordinator ensures regulatory requirements are met in all outreach institutions, communicates with the IRBs at the Biomedical Research Alliance of New York (BRANY) and Einstein/Montefiore IRBs, and maintains quality assurance in all aspects of study protocols. Furthermore, they are responsible for understanding and implementing Einstein/Montefiore HR policies, as well as Union policies and procedures. These functions are carried out in accordance with all applicable laws and regulations and Einstein/Montefiore's philosophy, policies, procedures, and standards.

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