Senior Project Leader

3 weeks ago

Cincinnati Ohio, United States Saatchi & Saatchi X Full time
Job Description

The Senior Project Leader manages projects across a designated book of business. You will spearhead cross-channel projects, streamline processes, and drive efficiencies across departments. Reporting to Director of Project Leadership.

This is a hybrid role, requiring three days in-office each week. If you are contacted for an interview, your recruiter will discuss specifics with you, inclusive of any necessary reasonable accommodations.

Your Impact:

Provide holistic, stem to stern Project Leadership for multiple, simultaneous, omni-channel campaigns and tactics of varying budgets for one or more assigned books of business

Maintain a seat at the table, being engaged in internal and external client meetings/calls, adding value and input and driving all work related to scope, timing, and costs

Responsible for communication with client including timing, budget, revisions, next steps, and other aspects of the Project Leadership function

Train direct reports and new hires across the PL team

Provide back-up support for Project Leadership team members

Lead in developing, implementation ,and adaptation to, process changes, tools, and marketing projects of the agency, providing feedback and suggestions for improvement to leadership

Promote collaboration and connectivity between the Project Leadership department across all departments within the agency

Foresee and respond to potential problems quickly, partnering with appropriate team members to solve

View the work through a strategic lens from a Project Leadership standpoint optimizing Account partnership in approach to and delivery of the work·

Determine scope and timing of projects based on client briefings and partnership with Account lead·

Manage assigned team's financial management, demonstrating complete understanding internal and client billing processes

Facilitate creation of internal budgets and estimates including agency fees and outside costs for Account Leadership review before client review·

Identify all tactics within an activation plan to be scoped and budgeted for client review·

Monitor scope of work and quote vs actuals to identify when change in direction, scope, etc. will affect production time and costs

Review, collaborate on, and provide accurate monthly billing worksheet direction to finance team by monthly deadline, processing billings for all completed work·

Manage billing packet compilation, review, and verification for assigned businesses

Provide guidance on all client/business stewardship requirements for assigned books of business·

Guide client billing process, ensuring that client financial and stewardship requirements are met and all qualifying billings are processed in full on a monthly basis·

Provide real-time status updates to internal team and client on scope, timing, costs, and next steps via job alerts, emails, and status meetings·

Coordinate details and schedules of all projects with Resource Management to ensure appropriate resources are allocated to the work·

Create unique, stem to stern job schedules based on scope of work outlined, building detailed schedule in Smartsheet, assigning team as relevant

Project manage all assigned jobs stem to stern to ensure each milestone is completed, managing schedules within system as project evolves·

Assist in acquisition of client assets, equity files, stock photography, translations, and similar needs for projects and provide to team to facilitate the work·

Manage deliverables and processes for photo shoots, video shoots, voiceover recording, editing, etc.

Manage all areas of deliverables with Project Leadership-owned vendors including Master Service Agreements and Statements of Work

Coordinate and facilitate internal project meetings

Engage appropriate team members across jobs throughout the life of the project as relevant to the work·

Maintain all documentation of communication, timing, and attachments for all projects in proper Saatchi & Saatchi X systems throughout the life of the job

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