Operations Manager

2 weeks ago

Detroit Michigan, United States KIPP Detroit Public Schools Full time
Job Description

In school year 2022-2023, KIPP Detroit Imani Academy Elementary launched with Kindergarten and has added grades each year; it will, eventually serve students in grades K-5.  The founding team at KIPP Imani has included grade-level teachers, diverse learning teachers, paraprofessionals, and elective teachers. KIPP Imani is also supported by an operations team and student support team to ensure a strong foundation for the school’s continued growth. 

The Operations Manager [OM] is the face of the school and delivers first-class customer service to all constituents in the building, including students, parents, staff, and guests. The OM’s primary responsibilities are to operate a welcoming and efficient main office, to coordinate student enrollment and attendance, and to provide daily support to teachers and the school’s leadership team. Ideal candidates will have an entrepreneurial spirit and desire to develop and grow their impact; successful Operations Managers will have opportunities for promotion to roles on our growing Operations team with increased responsibility, scope, and salary. This is a full-time position that will report to the Director of Operations. 

RESPONSIBILITIES

Student Recruitment, Enrollment, and Attendance

Coordinate new student enrollment: assist in canvassing, process incoming leads and applications, send acceptance/waitlist letters, and assist parents with online enrollment

Oversee student attendance: Lead process late arrivals, communicate with teachers and school leadership re: student absences, call families of absent students, ensure attendance is accurately logged in student information systems each day, and process early dismissals

Maintain complete student records

Office, Facilities, and Supplies

Create and maintain a neat, welcoming, and organized office environment

Welcome parents and visitors, maintain visitor logs, ensure all visitors are accounted for in the building, and respond to visitor & parent requests

Answer phones, redirect inquiries as appropriate, and relay messages to staff in a timely manner

Provide excellent organization of students, vendors, and correspondence files. 

Ensure that copiers/printers are in working order and maintain teacher workroom/supply closet 

Ensure that teachers/staff have necessary supplies (which includes processing and fulfilling approved staff supply requests)

Order, manage inventory, and process controls for supplies such as classroom materials, technology, and uniforms 

Receive, distribute, and prepare incoming/outgoing mail and shipments

School Events, Daily Processes, and Communication

Assist with coordination of school events

Assist with daily arrival & dismissal process

Assist with daily breakfast & lunch distribution and accounting

Assist with emergency preparedness tasks and drills

Assist with production and distribution of memos & newsletters

Coordinate student health services: monitor student health and safety for any unusual/troubling trends, coordinate with site nurse to ensure that students receive appropriate care

 EXPECTATIONS

Share a commitment to the success of the mission, vision and goals of the KIPP Detroit Imani Academy

Demonstrate genuine concern for the students and the staff by maintaining high personal standards and strong work ethic

Being consistent and reliable; attendance is an essential function to assure the proper operation of KIPP Detroit Imani Academy

An understanding that organizational success is accomplished in collaboration and cooperation with teammates

Maintain standards of professionalism and ethical behavior/decision-making that help create a results-driven culture of  joy and belonging amongst teammates

Attend workshops, professional development, seminars for continuous growth and improvement in serving KIPP Detroit Imani Academy

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