A/R Specialist

3 weeks ago

Costa Mesa California, United States Insight Investments Full time
Responsibilities:
Prepare, analyze and review lease contracts for the purpose of billing through Leasewave , our leasing software.  

Analyze, verify and process all misc. billings related to new lease contracts such as pro-rata and interim rent, freight re-bills, recycle fees, admin fee, chargebacks and upfront sales tax rebills attaching the supporting documentation back-up when applicable

Work internally with other depts. as deemed appropriate to resolve end of term disputes, tax variances, cash posting corrections, asset location changes, etc.

Process monthly billing by submitting system-generated rental invoices via email & through various vendor portals

Manage designated portfolio to ensure all customers are in good standing. Draft correspondence for collections when customers become past due. Internally escalate non-responsive customers or delinquent balances.

Review weekly published coverage listings to confirm recent coverage has been completed on the account(s).

Participate in month-end close process ensuring billing including renewals and rewrites, contract billing adjustments, changes and/or amendments are completed and posted to the appropriate accounting period

Prepare and maintain all customer maintenance records and utilize LeaseWave to enter comments and to document all changes

Explain and/or resolve routine to complex billing or collection related issues & questions

Explain basic lease terminology

Handle in/out bound communications via phone and/or email in a timely & professional manner

Establish goals both individually and within a team-based environment

Qualifications / Education:
Moderate proficiency with MS Outlook, MS Excel

Experience with online portals (ie SAP ARIBA)

Accounts Receivable background

Leasing or other Finance industry experience a plus

Must have strong understanding of basic Accounting principles

B.S. in Accounting/Finance preferred

Minimum of 4-5 years of collection/customer service experience.

Skills:
Strong attention to detail

Must have problem solving and decision-making abilities, including the ability to identify trends and relationships within accounting and/or lease data

Must be highly motivated individual with high level of initiative and an attitude of willingness

Must be team player willing to assist others at all levels of the organization

Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships

Strong organizational and time management skills.Ability to multi-task and work autonomously or with a team

Ability to communicate effectively on a one-on-one basis or in group setting

Insight Investments, LLC is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, status as a Veteran or other protected classification.

Division:
Insight Investments

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