Facilities Manager

Overview:
Since 1977, Sojourner Center has been a safe haven from domestic violence for women and their children in Arizona. Since our founding, we have transformed lives by providing shelter and support services to more than 60,000 adults and children affected by domestic violence. We provide a broad spectrum of services to victims of domestic violence, while working with professionals in the field on education, research and advocacy with the goal of ending domestic violence.

Responsibilities:
Job Summary:   

The Facilities Manager is responsible for excellence in overall maintenance and upkeep of all Sojourner Center properties, including Facilities Department management, preventive maintenance planning and oversight, project management and coordination of all facilities maintenance and repair, and construction projects. Verifies that all safety inspections are completed on schedule and promotes measures to ensure that the staff and premises are meeting all required safety and compliance standards.

 

Schedule: Mon-Fri, weekend/evening as needed. Holds on-call rotation

 

Rate of Pay: Starting at $50,000.00/Annually

 

Essential Functions

Supervises Facilities personnel, providing support, guidance and resources in the pursuit of asset stewardship. Ensures compliance throughout all facilities including inspections and licensing. Oversees timely and high quality repairs.

Oversees the effective accomplishment of preventive maintenance and custodian responsibilities, providing support, guidance and resources for Facilities personnel; utilizes database tools for the planning and monitoring of the preventive maintenance tasks.

Honors all regulatory standards and contract obligations for the maintenance of facilities.

Operates the facilities department within the budgeted parameters approved by the board of directors; reviews budgets and plans with the Director of Support ServicesCoordinates efforts with the Director of Community Engagement for the effective utilization of volunteers in preventative maintenance, repairs, and projects, both in groups and individual projects.

Coordinates efforts with the Director of Community Engagement for the effective utilization of volunteers in preventative maintenance, repairs, and projects, both in groups and individual projects.

Plans and implements the steps involved in small to large-scale projects; obtains permits as required; attends construction meetings; communicates with contractors and vendors.

Acts as a liaison to programs to ensure that staff are aware of upcoming facility related projects, coordinates with programs to assure safety and prepares for inconveniences to Participant lives; works closely with other departments within Sojourner Center to promote knowledge of safety and compliance measures within each department.

Securely stores and retrieves all documentation involving pest control, fire inspections, etc.; conducts monthly fire extinguisher checks.

Continuously ensures that all necessary safety supplies are stocked at all locations; responsible for disposal of medications, room inspections, permits, etc.

Assists in the drafting of and updates to policies related to safety and compliance.

Ensures companywide compliance with ADA/OSHA/SDS/GHS. Completes monthly checklists.

Assists with auditing incident reports and implementing appropriate measures to prevent further incidents; tracks and coordinates required trainings.

Competencies (Knowledge, skills, and abilities)

To perform the essential functions of this job successfully, an individual should demonstrate the following competencies:

Problem solving/critical thinking—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

Interpersonal skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.

Customer service—the individual provides caring, quality support to participants, staff and others.

Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.

Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

Computer skills – the individual demonstrates basic/intermediate knowledge of computer applications, intermediate Excel, data entry.

Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

Performance quality—the individual demonstrates accuracy and thoroughness and monitors own work.

Adaptability/flexibility—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.

Cultural and Organizational Expectations

Promotes open communication and contributes to an environment of trust and mutual respect.

Recognizes, values, and affirms social diversity that contributes richness to the Sojourner Center community, ensuring cultural competency in the provision of services.

Values being part of, and contributes to, a culture of performance, teamwork, collaboration, growth, and continuous improvement, including licensure and accreditation compliance.

Understands and supports Sojourner Center Vision, Mission, Values, and Strategic Goals.

 

Qualifications:
Education, Experience, and Other Requirements

3+ years in facilities/safety/compliance management and 2 years of supervisory experience.

High School or equivalent plus specialized training.

Experience in the following areas preferred: family violence programs or with homeless populations.

Valid Arizona Driver License, proof of automobile insurance and Motor Vehicle Record acceptable to Sojourner Center’s insurance company.

Ability to obtain a Level I Fingerprint Clearance Card.

Physical Factors/Working Conditions

 

Ability to work in both in-door and outside environments.

Requires the use of a computer and other standard office equipment.

Requires rotational on-call duties (evenings/weekends) and travel between work locations; work days/hours may change, depending on needs.

Must be able to engage in a level of physical activity to lift at least 50 lbs and safely work on ladders and roofs, and have the mobility to perform assigned tasks.

Must be able to stand, walk, and kneel for long periods of time and access and work in confined spaces such as an attic.

Must be able use hand, power and specialty tools and equipment.

May be exposed to infectious diseases and must use Universal Precautions.

Other Duties

Performs other duties as assigned.

This job description is not designed to cover or contain a complete comprehensive listing of activities, duties or responsibilities that are required of the employee.

 

EEO Employer

 

PCN#: 720-001

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