Program Assistant

4 weeks ago

Bel Air Maryland, United States Arrow Child and Family Ministries Full time
Overview:
The Program Assistant is responsible for the administrative and clerical duties of the program such as client files and data entry, disperse client information and referral contracting services, give information to callers; relieves officials of clerical work and minor administrative and business details.

Benefits Include:
Medical, dental, vision, and supplemental insurance options, including HSA match for qualifying contributions.

Parental Paid Leave

Retirement savings plan with company match.

Paid time off and vacation pay.

Mileage reimbursement.

Tuition reimbursement available.

Company sponsored learning and development

Min:
USD $18.50/Hr.

Max:
USD $20.00/Hr.

Responsibilities:
Other duties may be assigned as necessary.

• Routes incoming mail. Locates and attaches appropriate correspondences to be answered.

• Composes and types routine correspondences.

• Organizes and maintains client file system and files correspondences and other records.

• May assure that all action sheets are submitted to accounting within 24 hours after case activity has occurred.

• Assures that all accounting paperwork is submitted within prescribed timelines (i.e. action sheets, cost sheets, invoices)

• Orders and maintains supplies.

• Maintains and copies essential documents for residential, educational or foster care personnel.

• Coordinates and arranges meetings, trainings, prepares agenda, reserves and prepares facilities.

• Notifies relevant parties of upcoming meetings and coordinates communications with these parties representatives (i.e. foster parents, DSS and/or school system reps).

• Obtains authorizations for billing purposes.

• Records and transcribes minutes from meetings.

• Manages petty cash and other program expenditures

• Assists in completion of case reading and audit of client records quarterly.

• Upon audit, the client files will have a 95% compliance rate.

• May submits updated information regarding program for ministry website to MIS Director by the 20th of each month.

• Attends trainings and meetings as required.

• Shares/transmits the mission and vision of Arrow Child & Family Ministries to staff and to clients and families served.

• Review client files on a quarterly basis to access service plan implementation, progress towards desired outcomes, and future appropriateness of service plan.

• Perform all duties within contract, state and federal regulations, Arrow policy, and COA standards.

• May be required to drive ACFM vehicles, be insurable with our auto insurance provider, and complete Arrow’s vehicle training.

Qualifications:
High School diploma or GED and at least one (1) year administrative or secretarial experience.

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