HIM Registrar

Overview:
WE ARE HIRING
Location:225 Abraham Flexner Way, Louisville, KY 40202

About UofL Health
UofL Health is a fully integrated regional academic health system with nine hospitals, four medical centers, Brown Cancer Center, Eye Institute, nearly 200 physician practice locations, and more than 1,000 providers in Louisville and the surrounding counties, including southern Indiana. Additional access to UofL Health is provided through a partnership with Carroll County Memorial Hospital.
 
Affiliated with the University of Louisville School of Medicine, UofL Health is committed to providing patients with access to the most advanced care available. This includes clinical trials, collaboration on research and the development of new technologies to both save and improve lives.
 
With more than 13,000 team members – physicians, surgeons, nurses, pharmacists and other highly-skilled health care professionals, UofL Health is focused on one mission: to transform the health of communities we serve through compassionate, innovative, patient-centered care. For more information on UofL Health, go to (url removed).

Job Summary:

The HIM Registrar is responsible for data collection and data quality in the reporting of birth and deaths, including fetal demise.  Communicates directly with new parents, physicians, vital statistics, funeral homes, and health departments to expedite the processing of and timely submission of birth and/or death certificates. Responsible for the accounting of disclosures of the above data. Obtains necessary signatures and secures paternity affidavits for newborns and completes newborn registration within five (5) days post-delivery. Review birth certificates with parents of the newborn baby prior to discharge. Interviews birth parents, register, and submit births and deaths certificates to the Kentucky Office of Vital Statistics. Compile monthly statistics of all births and deaths in the University of Louisville Health System. Actively participates in department and hospital performance initiatives when needed to ensure UofL success.

Responsibilities:
Directly interact with parents and family members to ensure that a birth certificate is created for each live birth and a death certificate is created for each death. 

Review and verify labor and delivery documentation for accuracy and completeness.

Communicate confidential information about births and deaths registration to parents and family members.

Collaborate professionally with physicians, parents and family members to ensure accurate registration of births and deaths.

Maintain privacy and confidentiality of patient protected health information in compliance with state and federal regulations.

Work with HIM Supervisor to identify and resolve issues quickly.

Demonstrate excellent communication skills when dealing with physicians, parents and family members.

Promptly complete birth and death registration, notarize and submit information to the Kentucky Office of Vital Statistics.

Maintain counts of daily/monthly/yearly births and deaths for the state of Kentucky.

Perform other duties as assigned. 

 

Qualifications:
MINIMUM EDUCATION & EXPERIENCE

Associate degree in HIM required.

Minimum RHIT certification required.

Electronic Medical records experience required.

Prior Knowledge of HIPAA standards preferred.

1 year of HIM department experience in an acute care setting required.

1-year prior experience with processing birth/death certificates required.

KNOWLEDGE, SKILLS, & ABILITIES

Prior Knowledge of medical terminology.

Excellent communication and customer service skills.

Ability to abstract data and to perform data entry tasks.

Ability to multi-task and be flexible with job demands.

Energetic, motivated individual that connects well with people.

Excellent organizational, oral & written communication skills a must.

Ability to work in a high pressure or changing environment, and exercise good judgment to resolve problems in the absence of formalized procedures and guidelines.

Must be familiar with electronic medical records, state of Kentucky Electronic Birth and Death Record Systems.

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