Leave of Absence Specialist

3 weeks ago

Midland Michigan, United States MyMichigan Health Full time
Summary:
The essential functions of this position include, but are not limited to: Administers the Leave of Absence programs including Family Medical Leave Act (FMLA), Non-FMLA, Military, Personal and Educational leaves, as well as requirements under the Americans with Disabilities Act. Educates and counsels managers and employees on all aspects of Leaves of Absence, including Family Medical Leave Act and Americans with Disabilities Act (ADA) regulations and requirements.

Responsibilities:
(25%)* Administers Leave of Absence (LOA) programs, including FMLA and ADA, in accordance with State and Federal Guidelines and MyMichigan Health’s policies. Updates LOA and ADA policies as needed. 

 

(25%)* Administers LOA program for assigned subsidiaries.  Enters FMLA and non-FMLA applications into Infor medical leave for hours used and medical documentation needed.  Enters information on leaves of absence into Infor.  Communicates to managers and HR on leave status of employees.  Communicates medical information to appropriate department for Short Term Disability (STD) pay.  Reviews and approves STD report prior to report going to pay management.   Prepares and sends appropriate communication and paperwork to employees, managers and other affected individuals in a timely manner and as required by law or policy. 

 

(25%)* Leads and Administers ADA program for assigned affiliates.  Determines if there is an ADA request and initiates the interactive process.  Notifies manager and other key people as to request for ADA accommodation.  Leads the interactive process between employee, manager and Human Resources representative, if needed, for determining ADA accommodations.  Documents and communicates outcomes of the process to appropriate personnel in a timely manner and as required by law or policy.  

 

(25%)* Collaborates with other system leave specialists, Human Resources (HR) and other system team members for FMLA and ADA policies and procedures as well as case management.  Actively participates in teams, groups and meetings.

  

OTHER DUTIES AND RESPONSIBILITIES:

 

Serves as a resource person for managers and employees on ADA, FMLA and LOA issues. Provides on-site training as needed.

 

Acts as a liaison between Employee Health, Human Resources & Risk Management concerning FMLA and medical leaves of absence, including potential ADA issues or accommodations.

 

Provides a confidential and trusting relationship with employees and managers.

 

Compiles data and prepares and distributes quarterly statistical reports for all system Leaves of Absence.

 

Works with other system leave specialists to identify system needs and implements improvements as they relate to leaves of absence and ADA.  Designs and updates system processes as needed.

 

Assists department manager and team with other duties as assigned.

 

MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft® Windows.  An employee may be required to participate in further learning opportunities offered by MyMichigan Health.

 

 

 

Certifications and Licensures:
N/A

Required Education:
Bachelor's degree in a related field is required.

 

Other Information:
EXPERIENCE, TRAINING AND SKILLS

 

Three years experience working with human resources, benefits and/or leaves of absence and disability management required.  Previous FMLA and ADA experience is required. 

 

Working knowledge of State and Federal FMLA, ADA, Health Insurance Portability and Accountability Act (HIPAA) and related regulations is required.

 

Must uphold the highest level of confidentiality.

 

High level of computer literacy and experience with Microsoft Word, Excel and Infor is required.

 

Excellent human relations, customer service and communication skills are required. Interpersonal skills needed to communicate successfully with individuals and groups and interact with people at all levels to communicate ideas and concepts in a clear and understandable manner are required.

 

 Knowledge of medical terminology is preferred.

 

Experience with Infor database development and management, as well as Excel report writing, is preferred.

 

PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:

 

Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.

 

Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.

 

Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.

 

Overall vision and hearing is necessary with or without assisted device(s).

 

Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.

 

Some exposure to blood borne pathogens and other potentially infectious material.  Must follow MyMichigan Health bloodborne pathogen and TB testing as required.

 

Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.

 

Overall dexterity is required including handling, reaching, grasping, fingering and feeling.  May require repetition of these movements on a regular to frequent basis.

 

Physical Demand Level: Light.  Must be able to occasionally (0-33% of the workday) lift or carry 11-20 lbs., frequently (34-66% of the workday) 10 lbs. and or Walk/Stand/Push/Pull of Arm/Leg controls.

 

 

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