Business Affairs Assistant

4 weeks ago


New York County New York, United States NBCUniversal Full time
Job Description

The primary function of the Business Affairs Assistant is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines.  Solid time management and multi-tasking skills are essential.  Position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally).  A high degree of confidentiality and discretion are expected in regards to all matters and documents.

Essential Responsibilities:

Identify applicable precedent from existing database

Draft basic form agreements using templates and relevant precedent for review by Business Affairs executives

Be primarily responsible for formal correspondence such as agency package letters and letters exercising options for services of production companies and talent

Run relevant document comparisons

Schedule meetings and phone calls

Distribute and upload documents for completed deals

Process expense reports, arrange travel, and other administrative duties as assigned. 

Maintaining and updating of fee charts, project lists and status reports. 

Participate in updating data management systems

Developing and implementing office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports.

Act as liaison with all internal and external offices.  Ability to strategically problem solve and find solutions, as required.

Manage special projects as designated, specifically, dealing with administrative and coordination issues.

May provide administrative support to other members of the Business Affairs team.



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