Physician Practice Administrative Specialist
4 weeks ago
Works in collaboration with other Clinic Administrative staff and provider(s) to ensure clinic workflow and productivity is maintained at target levels, and resources are maximized for clinics and interdepartmental needs. Oversees clinic staffing including nurses, assistants, receptionists, etc. Oversees clinic appointments schedule, billing, collection of co-pay and other office procedures. Provides leadership to a team-based clinic environment in order to ensure positive and productive workflows. Reports to Clinic Administration Supervisor.
Responsibilities:
Supervises office staff regarding proper procedures and adherence to polices working collaboratively with Clinic Provider(s) and Clinic Administration Supervisor for the resolution of issues. Involves Human Resources when needed.
Maintaining all clinic schedules to include vacations, sick time, extended leave, etc.
Inputting clinic supply orders.
Communicating clinic staffing needs to Clinic Administration Supervisor and Clinic Administrative staff. Coordinate with Human Resources as needed. Tracking clinic personnel training for new hires within the clinic.
Assistance with A/R reports and Collections lists, working in conjunction with Billing Department.
Assistance with the coordination of Population Health reports/assignments.
Maintains knowledge and enforcement of Compliance such as HIPAA, OSHA, and COLA/CLIA standards.
Other duties as assigned
Licensed personnel (RN, LPN, etc.)- Clinical skills will be supervised by Clinic Provider or Provider’s designee who is qualified to provide clinical supervision (APRN, RN, etc.)
Qualifications:
Required
Preferred
Education:
High School graduate or equivalent
Associate Degree or Bachelor’s Degree in Business, Accounting, Information Systems, Medical or related field
Experience:
3 years previous office/office management experience
Medical experience
Degrees, Licensure, and/or Certification:
High School graduate or equivalent
Associate Degree or Bachelor’s Degree in Business, Accounting, Information Systems, Medical or related field
Knowledge, Skills, and Abilities:
Excellent Interpersonal skills and administrative skills
Strong computer and data entry/keyboarding skills, effective communication skills, ability to multi-task.
Excellent verbal and written communication skills.
Ability to focus on details with a high level of accuracy.
Proficient in organizing and planning.
Ability to appropriately prioritize and handle multiple responsibilities and seek guidance as appropriate.
Ability to read, write, speak and understand English. Spanish is a plus.
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