Clinic Administrator Sr
Found in: Resume Library US A2 - 1 week ago
Responsible for operational performance in a medical office practice that consists of; 16 providers, at 2 clinic sites, with budgeted revenues of $3 million or above, that offers a complex scope of services. Monitors the activities of all office operating components to ensure the practice meets its objectives. Advises and seeks consent from Practice Administrator of the Blank Hospital Providers and the Director of Operations of Blank Children's Pediatric Clinics and Women’s Services to coordinate and manage the activities of the clinic
Why UnityPoint Health?
Commitment to our Team – We’ve been named a by Becker’s Healthcare for our commitment to our team members.
Culture – At UnityPoint Health, you Come for a fulfilling career and experience guided by uncompromising values and unwavering belief in doing what's right for the people we serve.
Benefits – Our competitive program offers benefits options that align with your needs and priorities, no matter what life stage you’re in.
Diversity, Equity and Inclusion Commitment – We’re committed to ensuring you have a voice that is heard regardless of role, race, gender, religion, or sexual orientation.
Development – We believe equipping you with support and is an essential part of delivering a remarkable employment experience.
Community Involvement – Be an essential part of our core purpose—to improve the health of the people and communities we serve.
Visit us at (url removed)/careers to hear more from our team members about why UnityPoint Health is a great place to work.
Responsibilities:
Supervises and coordinates the activities of all personnel.
Organizes and assigns duties to employees relating to bookkeeping, payroll, collections, medical records, housekeeping, appointment scheduling, ordering of records, housekeeping, appointment scheduling, ordering of equipment and supplies, nursing functions, laboratory, x-ray, after hours operation, surgical facilities, and all expanded diagnostic and therapeutic services.
Monitors duties assigned to office personnel to ensure the employees are performing their duties in a manner designed to maintain a high level of patient care.
Maintains a sufficient flow of work throughout the office by evaluating production and revising procedures accordingly.
Standardizes procedures and initiates changes where necessary. Constantly reviews procedures to determine if there is a more efficient and less costly way to conduct the business without sacrificing quality patient care.
Directs operations to prepare and retain records, files, and reports according to various governmental and practice standards. Prepares and implements a records retention and disposition program for the practice. Ensures compliance with federal, state and local regulations affecting medical office practices, i.e. OSHA, A.D.A., CLIA, etc.
Interviews, tests, hires, and terminates employees, and verifies information on employment application forms. Arranges for background checks on applicants for employment. Conducts periodic performance and salary reviews.
Schedules and conducts periodic staff meetings with the employees to inform the staff of changes in the office policy and to resolve problems that are affecting operating effectiveness. Prepares and retains minutes of such meetings
Prepares financial and statistical reports for efficient management of clinic operations. Works with administration and corporate accounting personnel as necessary.
Reviews all invoices and statements received from vendors for payment. Checks all invoices for discounts earned. Approves all invoices for payment. Receives appropriate approvals prior to ordering major supplies or capital equipment. Secure competitive bids for supplies and equipment.
Review orders for supplies, equipment, etc., from the various operating sections of the office. Is responsible for overseeing ordering all supplies, equipment, etc.
Prepares annual clinic budget, utilizing historical data and projected production data. Continually strives to operate clinic within or above budgeted targets.
Responsible for operation of all ancillary and diagnostic services provided at clinic, i.e., laboratory and insures that these services are being delivered within guidelines established by appropriate regulatory agencies.
Reviews weekly time records of all office personnel. Approves all sick and emergency leave in accordance with office policy.
Prepares, maintains, and provides security for the personnel records of all employees. Retains applications for applicants for employment.
Creates and administers an on-the-job training program for new employees as required.
Attends physician meetings as directed
Ensures that a high level of cleanliness exists in the office at all times. Takes steps to ensure the physical plant is in good operating condition
Acts as a liaison between physicians/providers and the Practice Management Committee (PMC) to achieve effective communication and optimal operational processes.
Qualifications:
Education:
Bachelor Degree or four (4) years experience in a related field required.
BAA or BHA preferred.
Experience:
4 years of healthcare experience required.
Experience in accounts receivable, to include billing collection, ICD-9 and CPT coding preferred.
Experience in personnel management, facility management, financial management, budgeting, computers preferred.
License(s)/Certification(s):
Valid driver’s license when driving any vehicle for work-related reasons.
Certification in Healthcare management preferred.
Knowledge/Skills/Abilities:
Writes, reads, comprehends and speaks fluent English.
Multicultural sensitivity. Microsoft Office – basic computer skills.
Customer/patient focused.
Critical thinking skills using independent judgment in making decisions.
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