Assistant (Legal Secretary)

Found in: Resume Library US A2 - 1 week ago


Houston Texas, United States Simpson Thacher & Bartlett LLP Full time
Description/Job Summary

The Assistant (Legal Secretary) is responsible for providing support for attorneys and/or senior management, performing a variety of administrative duties.

Responsibilities/Duties

Answer multiple phone lines ; screen and direct calls, as appropriate

Maintain calendars, schedule meetings, and arrange conference/teleconference calls

Create, revise, format and proofread letters, memos and various legal documents

Create, revise and manipulate Excel spreadsheets

Create and maintain electronic files utilizing the Firm's document management system

Utilize various office machines to transmit data, print, duplicate, and PDF

Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department

Coordinate with Conference Services/Reception when scheduling meetings for room reservations audio/visual equipment needs

Prepare and process client bills, working closely with Billing department

Process expenses through Firm expense application

Prepare attorney diaries through Firm diary application

Provide backup coverage for other assistants

Perform other duties as assigned, including assistance with personal matters for assigned attorneys

Required Skills

3+ years of administrative experience in a legal or professional services environment

Excellent computer skills, including, MS WORD and Outlook. Proficiency in Excel and PowerPoint strongly preferred.

Excellent written and verbal communication skills

Strong attention to detail

Excellent organizational skills

Ability to adapt to evolving technology platforms

Proactive and enthusiastic approach to client service and team work

Must be able to work collaboratively in a team environment

Ability to use diplomacy and discretion in relaying information

Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

Preferred Skills

1+ years of secretarial experience in a large law firm environment

Required Education

High School diploma or GED equivalent

Preferred Education

Bachelor's degree preferred

Details

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