Receptionist/Practice Group Assistant

Found in: Resume Library US A2 - 1 week ago


Tampa Florida, United States Lewis Brisbois Full time
Overview:
The Tampa office is seeking a Receptionist/Practice Group Assistant with a minimum of one (1) year of experience with legal matters, preferably in a law firm environment. The essential functions of this position include performing a variety of duties to support the secretarial staff in various groups including, but not limited to, hard copy and electronic filing; calendar management; and receptionist duties including receiving calls, clients, vendors, and deliveries and directs them to appropriate individual(s) within the firm according to established policies and procedures.

 

We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, life insurance, 401k with employer contribution and PTO. We also offer excellent opportunities for growth and advancement while working with a collaborative team. 

 

Lewis Brisbois is not accepting search firm submissions for this position.

Responsibilities:
Job specifications/requirements:

Receives and records oral information from telephone callers or in person, and then communicates it to attorneys and staff

Operates a multi-line telephone console in order to relay incoming and outgoing calls

Welcomes all guests and notifies attorneys and/or staff of their arrival

Directs telephone calls to appropriate attorneys and staff

Meets and greets clients and visitors to the law office and ensures proper clearance and routing of such parties in accordance with firm policies; notifies supervisor of difficult situations

Notifies building security of all visitors and grants them access to the suite

Ensures guests are directed to coat closets and restrooms, offered beverages and are comfortable in the reception area

Receives and records mail/deliveries to the firm and/or individuals in the firm and routes them accordingly to the proper recipient

Maintains conference room schedule

Maintains neatness of lobby and reception area

Serve as back up for ordering supplies for office including kitchen

Maintenance of kitchen and conference room

Prepares weekly check log to send to Accounts Receivables department

Reconciles monthly company credit card

Assist secretaries with preparation of check requests

Run Conflict Checks for new matters

Input New Matter Memos to assist secretarial staff

Prepare Closed File Memos including locating required information

Assist Secretaries with calendaring/docketing duties

Assist with e-filing of documents with courts – electronic process

Perform other related duties as assigned

Reliable, consistent attendance in the office is required

Ability to type a minimum of 40 wpm

Ability to distinguish legal documents

Basic knowledge of Adobe pdf

Must be organized and have excellent attention to detail

Must possess exceptional mental focus and concentration

Ability to perform repetitive tasks

High School Diploma or equivalent

Qualifications:
#LI-ONSITE

#LI-RS1


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