Office Manager

7 hours ago

New York City Metropolitan Area, United States Carter Murray Full-time

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Office Operations Coordinator New York, NY | Full-Time | On-Site An established investment management firm is seeking an Office Operations Coordinator to oversee the day-to-day operations of its New York City office while providing administrative support to several executives. This is a highly visible, hands-on role for someone who is organized, proactive, and comfortable balancing office operations with executive support in a fast-paced environment. The position is in-office five days per week, with typical hours of 8:00 AM to 6:00 PM and some flexibility to monitor email after hours when needed Office Operations
* Oversee the day-to-day operations of the office and help ensure everything runs smoothly.
* Manage front desk responsibilities, including greeting guests and escorting them to conference rooms.
* Coordinate with building management, facilities contacts, vendors, and external service providers.
* Manage office, pantry, supply, and equipment inventory and ordering.
* Handle incoming mail and deliveries and ensure timely distribution.
* Coordinate IT support requests with the firm's external IT provider.
* Assist with new hire workstation setup and general office onboarding needs.
* Coordinate internal and external lunches, including catering orders and dietary requirements. Executive & Administrative Support
* Manage and coordinate complex calendars for 2-3 executives and one investment analyst.
* Schedule internal and external meetings and ensure meeting logistics are properly arranged.
* Coordinate travel logistics and ensure all details are accurately reflected on calendars.
* Assist with expense reconciliation.
* Provide additional administrative support and handle ad hoc requests as needed. Events & Team Support
* Plan and execute firm-wide events, including holiday gatherings, team offsites, happy hours, client and investor events, and recurring all-hands meetings.
* Manage venue selection, catering, vendor contracts, invitations, RSVPs, budgets, and day-of logistics.
* Partner with leadership to ensure events align with firm priorities and manage post-event expenses and feedback.
* Build strong relationships across the office and proactively identify ways to support the broader team.
* Help foster a positive, organized, and collaborative office environment. Qualifications
* Bachelor's degree required.
* 2-4+ years of experience in an Administrative Assistant, Office Manager, Office Coordinator, or similar role.
* Financial services experience.
* Strong organizational skills and exceptional attention to detail.
* Ability to manage high-volume scheduling, logistics, and communication.
* Proactive approach with the ability to anticipate needs and prioritize competing responsibilities.
* Strong interpersonal and communication skills.
* Collaborative, team-oriented attitude with a genuine interest in supporting colleagues and contributing to the overall office environment

Office Manager

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Office Manager

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