Lead Wedding Planner/Coordinator

Job Title: Lead Wedding Planner / Wedding Coordinator Company: Josie Jo Events

Location:
Philadelphia, PA and surrounding areas

Job Type
Part-Time / Contract / Event-Based About Josie Jo Events Josie Jo Events is a Philadelphia-based wedding planning and coordination company serving Philadelphia, Bucks County, Montgomery County, New Jersey, Delaware, and surrounding areas. We are looking for an experienced, organized, and confident Lead Wedding Planner to join our team and independently manage weddings on behalf of Josie Jo Events. This role is ideal for someone who already has hands-on wedding or event experience and is comfortable taking the lead on wedding-day execution, vendor communication, timelines, logistics, and client support. Position Overview The Lead Wedding Planner will serve as the primary planner for assigned Josie Jo Events clients. You will receive the client’s planning information, vendor details, timeline, and event notes in advance and will be fully briefed before the wedding day. You should be comfortable stepping into an established planning process, communicating professionally with clients and vendors, managing a team of assistants, and confidently handling unexpected situations as they arise. You will work within the Josie Jo Events systems and service standards while independently managing the details of each assigned wedding. This is not an entry-level assistant role. We are looking for someone who is confident managing clients, vendors, timelines, logistics, and wedding-day decisions independently. Responsibilities
- Serve as the primary planner for assigned weddings from handoff through wedding day
- Build and maintain a strong relationship with assigned clients
- Lead client planning calls and final details meetings
- Review client questionnaires, contracts, vendor information, and planning materials
- Communicate directly with venues and vendors throughout the planning process
- Confirm vendor arrival times, setup requirements, service times, breakdown, and other logistics
- Create and manage detailed wedding-day timelines
- Create vendor-specific timelines or schedules as needed
- Manage ceremony logistics, processional order, transportation, photography timing, reception formalities, and guest flow
- Prepare the internal planning team for each assigned wedding
- Lead assistants on the wedding day and delegate responsibilities
- Oversee vendor arrivals, setup, décor placement, and event flow
- Coordinate the ceremony and cue the wedding party Qualifications
- Prior professional wedding planning, wedding coordination, venue coordination, catering management, or event-management experience required
- Experience independently managing weddings or large events strongly preferred
- Reliable transportation
- Ability to travel throughout the Philadelphia region and surrounding areas
- Availability for weekends, particularly Fridays, Saturdays, and Sundays
- Ability to work long event days, often 8–12+ hours
- Ability to stand and walk for extended periods and assist with light décor/setup as needed
- Must be dependable, punctual, and responsive Schedule This is a part-time, event-based position. The workload will vary depending on the number of weddings assigned. Each wedding will include planning and coordination work leading up to the event in addition to the wedding day itself. Most weddings take place on weekends, so reliable weekend availability is required. Compensation Competitive compensation based on experience, responsibilities, and number of weddings assigned. Compensation may be structured per wedding or based on the scope of each assignment. To Apply Please submit:
- Resume
- Brief description of your wedding/event experience
- Approximate number of weddings or events you have worked
- Whether you have previously served as the lead planner/coordinator Pay: $100.00
- $2,000.00 per day

Benefits:
- Flexible schedule Work

Location:
In person