Sr. Department Assistant, Level 5

Position Details Position Information About Fordham Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.
Y., the Louis Calder Center Biological Field Station in Armonk, N.
Y., and the London Centre in the United Kingdom. The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off. Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education. Title of Position Sr. Department Assistant, Level 5 Position Number C00500 FLSA Non-Exempt Number of hours worked per week 35 Department Controllers Office Campus Rose Hill Work Arrangement Hybrid Hybrid Policy: Please review the Hybrid Policy at www.fordham.edu/hybridpolicy . Position Summary Reporting to the Senior Manager of Accounting and Reporting, the Sr. Department Assistant, Level 5, provides essential support to the Accounting Services department. This role ensures the accuracy and timeliness of financial records through diligent reconciliation, transaction processing, and adherence to established procedures. Essential Functions Performs monthly bank reconciliations and promptly resolves any reconciling items to maintain accurate financial records. Provides support during soft monthly fiscal closes and the fiscal year-end close process, including maintaining a monthly closing task list, performing reconciliations, and following up on outstanding items. Assists in the maintenance and reconciliation of general ledger accounts, accurately prepares and post journal entries, and collaborates with departments for recording monthly and quarterly entries. Ensures Accounting Services bills are paid by obtaining required approvals, coding transactions to general ledger accounts, and maintaining the integrity of payables to prevent duplicates. Prepares and processes Interdepartmental Expense Transfers, records monthly Touchnet revenue, and manages credit card transactions through the Touchnet/Uconnect portal. Maintains confirmation letters and schedules related to the annual financial audit, prepares letters for all investments and legal contacts, updates the list of confirmations as returned to KPMG , and follows up with relevant parties. Organizes, participates in, and assists Accounting Managers with monthly Banner Finance Module training for new users. Maintains accurate and organized records of departmental activities, correspondence, and financial transactions. Ensures compliance with University policies, procedures, and regulatory requirements related to financial documentation and record-keeping, and handles confidential information with discretion. Essential Functions Note This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary. Management Responsibilities Not responsible for supervision or oversight of others. Additional Functions Required

Qualifications:
Education and Experience High School Diploma or equivalent. Minimum of 2 years of relevant experience in an accounting or business office. Required

Qualifications:
Knowledge and Skills Excellent attention to detail and accuracy. Strong organizational and time-management skills. Excellent communication skills. Ability to maintain confidentiality. Mandatory Competency Testing. Demonstrated Writing Ability. Preferred Qualifications Bachelor’s Degree. Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria 2,269.60 Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria 2,269.60 Minimum Biweekly Salary For All Others 2,269.60 Maximum Biweekly Salary for All Others 2,269.60 Union Affiliation Local 153 Posting Detail Information Posting Number C086P Number of Vacancies 1 Start Date ASAP Posting Date 10/20/2026 Special Instructions EEO Statement Fordham University is committed to excellence and welcomes candidates of all backgrounds. Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.