Human Resources Coordinator

TITLE: Human Resources Coordinator DATE: October 2026 REPORTS TO: Human Resources Director SUPERVISORY

RESPONSIBILITIES:
None EXEMPT ( ) NON-EXEMPT (x) We are seeking a temporary HR and Payroll professional for an assignment of 3+ months to support our HR team and our diverse workforce at Domain Services and Pacific Union Co. In this role, you will be responsible for payroll processing while providing comprehensive HR support with the highest standards of confidentiality, integrity, and customer service. If you’re ready to contribute your skills to a dynamic environment where every detail matters, we invite you to apply today Essential Duties And Responsibilities Payroll
• Process weekly payroll from timecard review through final approval, ensuring it is accurate, timely, and compliant with California and federal wage and hour laws. Serve as backup for biweekly payroll.
• Distribute weekly DS payroll checks; mail PUC paychecks on time.
• Coordinate final checks for terminations and enter terminations in the HRIS on time, with all paperwork prepared in advance.
• Enter employee data changes (address, compensation, department, etc.) and update external benefit vendor sites to match.
• Process unemployment, disability, and wage garnishment requests. Employee Support and Onboarding
• Respond to employee inquiries by phone and through the HR inbox; resolve issues or escalate to an HR partner as appropriate.
• Process new hire paperwork and coordinate and conduct new hire orientations.
• Complete I-9s accurately; monitor and follow up on expiring documents.
• Complete employment verifications promptly. Benefits And Leave
• Provide data entry support for benefit enrollments and terminations, including retirement, medical, dental, vision, life, disability, and wellness programs.
• Coordinate injury forms and report claims to the workers’ compensation carrier. Administration
• Maintain accurate, compliant personnel files, filing weekly and supporting the transition to paperless records.
• Code and process department and credit card expenses monthly.
• Order office supplies and keep the HR office clean and organized.
• Support coordination of company events.
• Identify opportunities to improve processes and efficiency. Non-essential Duties And Responsibilities
• Other duties as assigned. Qualifications Requirements
• As a customer facing role must be able to work onsite Monday
- Friday during core business hours
• AA or equivalent, two to four years related experience, or equivalent combination of education and experience
• Must speak, read and write both English and Spanish
• Working knowledge of HR, Benefit and Payroll laws and regulations
• Strong organizational, problem-solving, and analytical skills
• Ability to work independently and as a member of various teams and committees
• Proficient on all Microsoft programs
• Proven ability to handle multiple projects and meet deadlines
• Strong interpersonal skills
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Attention to detail and good follow-up/through
• Good judgement with the ability to make timely and sound decisions
• Effective communication skills
• Familiarity with HR/Payroll software a plus, but not required ALIGNED VALUES – Successful candidates will share in the Harlan Family and company values:
• Family business
• Humility
• Alignment
• Teamwork
• Loyal
• Long term vision
• Patience
• Trustworthy
• Passion
• Adaptability
• Accountability Pay Transparency Disclosure: The pay scale for this position is $25.00
- $30.00 per hour. These figures represent what we reasonably expect to pay for this position, but the actual compensation offered will depend upon numerous job-related factors, including but not limited to candidate qualifications, skills, experience, education, location, and alignment with market data. The Company reserves the right to modify the range in the future. Pacific Union Co. is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Employment with Pacific Union Co. is at-will, meaning either the employee or employer may terminate the relationship at any time with or without cause and with or without notice, except as provided by law. If you require an accommodation to apply for or interview for a position, please contact our Human Resources Department at 707.286.1900 human.resources@pacificunionco.com