Assistant Program Coordinator
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Location:
Long Island City Queens NY Duration: Indefinite
Responsibilities:
Program Administration
• Support the daily operation of Opportunity Academy and related workforce development programs.
• Coordinate program activities, schedules, meetings, and events.
• Organize orientations, workshops, training sessions, and special events.
• Prepare emails, reports, presentations, and other program materials.
• Maintain participant, employer, and program records.
• Track deadlines, program requirements, and follow-up activities.
• Assist with program reporting and other administrative tasks. Recruitment and Participant Support
• Conduct outreach to prospective applicants and respond to program inquiries.
• Schedule interviews, orientations, and onboarding activities.
• Assist participants with resumes, interview preparation, and workplace readiness.
• Maintain regular communication with participants throughout the program.
• Monitor attendance, participation, and overall progress.
• Track completion of assignments, quizzes, exams, assessments, and other program requirements.
• Review participant work and provide feedback to support learning and professional development.
• Follow up with participants regarding missing assignments, attendance concerns, or other program requirements.
• Maintain records of participant progress and program completion.
• Address participant concerns and connect individuals with appropriate resources and support. Internship Placement and Employer Relations
• Assist with matching participants to internship opportunities.
• Coordinate interviews and placement activities with host firms.
• Build and maintain positive relationships with employer partners.
• Serve as a point of contact for participants, supervisors, and host firms.
• Conduct regular follow-up with employers and participants during internship placements.
• Help resolve workplace or placement-related concerns.
• Participate in employer meetings, site visits, and recruitment events as needed.
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