Bid Coordinator

7 days ago
Austell, Georgia, United States IES Mission Critical Full-time
Position Summary The Electrical Bid Coordinator supports the estimating/preconstruction team by managing the end-to-end bidding process for electrical projects (commercial, industrial, or specialty such as switchgear, lighting, or distribution). This role organizes bid documents, tracks deadlines, coordinates with vendors/manufacturers/subcontractors, prepares bid packages, and ensures timely, complete, and compliant submissions. It serves as the organizational hub that keeps multiple bids on schedule and free of errors.

Key Responsibilities
• Receive, review, and organize bid invitations, RFPs, RFQs, plans, specifications, addenda, and related documents.
• Set up and maintain bid tracking logs, calendars, project folders, and document control systems (network drives, Dropbox, company software).
• Request, track, and follow up on pricing and information from manufacturers, vendors, suppliers, and subcontractors.
• Prepare and assemble bid packages, proposals, supporting documentation, pre-qualification packages, and online submissions.
• Monitor deadlines, distribute amendments/addenda, update plan-holder lists, and ensure nothing is missed before submission.
• Maintain accurate records of bids, communications, quotes, and outcomes in company systems.
• Support estimators and sales/project teams with administrative coordination, data entry, and post-award turnover activities.
• Communicate professionally with customers, manufacturers, internal teams, and GCs regarding status, documentation needs, and clarifications.
• Assist with quantity takeoffs, basic review of drawings/specs/one-line diagrams (as experience allows), and help finalize pricing entries.
• Perform other related duties as assigned to support the estimating department. Qualifications & Requirements
• High school diploma or equivalent required; associate’s degree or coursework in business, construction management, engineering technology, or related field preferred.
• 1–3+ years of experience in administrative support, project coordination, estimating support, inside sales, or construction (electrical preferred).
• Strong organizational skills with the ability to manage multiple concurrent bids and tight deadlines.
• Excellent attention to detail, follow-through, and accuracy.
• Proficiency in Microsoft Office (especially Excel, Word, Outlook); experience with estimating or document management tools (Bluebeam, HeavyBid, etc.) is a plus.
• Solid verbal and written communication and customer service skills.
• Ability to learn technical electrical products, drawings, specifications, and processes.
• Preferred: Prior experience reading basic electrical drawings/one-line diagrams or working in electrical contracting/distribution. Key Skills
• Organization & multitasking
• Deadline management
• Document control & version control
• Vendor/supplier coordination
• Professional communication
• Basic technical literacy (electrical/construction)
• Problem-solving under pressure

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