Legal Receptionist

Company Description Salisian LLP is a boutique litigation firm founded in 2010. The firm represents clients in complex litigation and at any stage of enterprise development, in practice areas that include business litigation, real estate litigation, business formation and development, commercial collections, sports and entertainment law, bankruptcy litigation, insurance coverage, and appellate practice. The attorneys at Salisian LLP are known for being responsive, reliable, and strategically-minded, committed to achieving client success. Position Overview This role is a mix of front-desk administrative work and litigation support. Along with the usual reception duties, the Receptionist works closely with the litigation team every day. That work includes saving, renaming, and circulating court filings and case documents, and backing up the legal secretaries when there is overflow. The right candidate is comfortable with detailed document management and wants to learn how a litigation practice works. Role Description Administrative Duties Answering incoming phone calls from main line
• Direct calls to appropriate person
• Take messages Reception & Conference Rooms
• Greet visitors & identify reason for their visit
• Maintain professional appearance of reception area, conference rooms and all common areas (kitchen, copy room, war room and hallway)
• Coordinate scheduling use of large and small conference rooms
• Prepare conference rooms for meetings – water, pitcher, water in Keurig machine, fix the chairs
• Maintain clean conference rooms
• Provide parking validations, if permitted Maintenance and Preparation of Monthly Reports
• Prepare monthly copy log
• Prepare monthly parking log Maintenance of Supplies
• Daily check and fill all printers and copiers with paper
• Keep copier and file rooms tidy and organized
• Keep track of supply inventory (office and kitchen)
• Order office supplies
• Order letterhead, envelopes, and business cards
• Order kitchen supplies
• Restock supplies when they arrive
• Run dishwasher daily
• Assist in organizing events as needed, as well as assist in setup and cleanup Mail
• Receive packages delivered to the suite
• Pick up incoming mail
• Drop off outgoing mail in mailroom
• Sort and process mail
• Prepare FedEx, UPS mailing labels
• Process returned mail
• Administrative support for everyone Litigation Support Duties Processing of Incoming Documents
• Save, rename, and circulate documents received from District Courts, Bankruptcy Courts, and State Courts
• Save and rename documents for case teams daily, following directions sent by the case team or standing procedures for routine document types. This may range from a handful to hundreds of client files at a time
• Circulate emails to the office with a list of documents received
• OCR, scan, and process incoming mail and faxes for case files Deposition Materials
• Save deposition-related materials, including subpoena service reports, invoices, deposition transcripts, notices of non-appearance, and deposition videos Calendar Meeting
• Prepare materials for the monthly calendar meeting during the week before the meeting, working with the Paralegal Manager and paralegals Backup to Legal Secretaries
• Serve as backup to the legal secretaries during periods of overflow and assist with smaller litigation tasks as assigned Other tasks as needed

Skills:
• 1-2 years of law office experience preferred, but not mandatory
• 1-2 years of reception experience
• Superior customer service skills
• Accuracy in grammar, spelling and punctuation
• Strong attention to detail and ability to multi-task effectively
• Self-starter with ability to work independently, as well as in a team environment
• Knowledge of and experience using Microsoft Office Suite (Outlook, Word, Excel) a must
• Knowledge of and experience with an electronic document management system, Clio and DropBox a plus
• Comfortable with technology, able to troubleshoot independently and resolve issues as they arise

Job Type
Full-time

Salary:
$25.00
- $28.00 per hour

Education:
B.
A. or B.
S.
- required Benefits
• Medical insurance (Blue Shield)
- firm covers 75% of employee premiums and 25% of dependent premiums. Dental (Guardian) and Vision (Guardian) insurance available
• Free life insurance with $25,000 death benefit; optional supplemental life insurance ($175,000 benefit) available at a small premium with no medical exam required
• 401(k) retirement plan after 1 year of continuous employment
• 16 paid days off annually
- 9 days PTO, 6 days Sick Leave, and 1 floating holiday. PTO increases by one additional week after every 5 years of continuous employment.
• Firm-observed paid holidays
• Fully paid parking or fully reimbursed monthly Metro pass
• Business casual attire in the office; Fridays are casual days
• Active Social Committee with regular firm events (past events have included Dodger game outings, food tours, murder mystery nights, trivia nights, escape rooms, sound baths, bowling, and community volunteer events)