Business Manager at Metro Elevator Illinois, Inc.
2 days ago
Lombard, Illinois, United States
Metro Elevator
Full-time
$85,000 - $115,000/year
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Job Title:
Business Manager at Metro Elevator Illinois, Inc.
Location:
Must reside within commuting distance of the Chicago area; would report to the Metro Elevator Illinois office in Chicago, IL. This is a fully in-office role, five (5) days per week in the Lombard area. Job Summary: As the Business Manager at Metro Elevator Illinois, Inc., you will report directly to the Division President and serve as a key partner in running the business side of the division. This role owns the day-to-day accounting, financial, payroll, cash management, human resources, and administrative processes that keep the division operating efficiently and accurately. This is a hands-on, high-visibility role ideal for someone who enjoys transaction processing, has a solid understanding of basic accounting principles, and takes pride in getting things done accurately and on time. The ideal candidate is proactive, highly organized, and takes ownership of their responsibilities. They anticipate issues, identify opportunities for improvement, and independently drive tasks through completion with minimal supervision. Experience in the construction or field service industry is preferred. Employment Status/Expectations: Full Time Job Responsibilities (including, but not limited to):
• Cash Management, Accounts Payable & Treasury
• Processes vendor invoices, purchase orders, and records payments
• Prepares and posts receipts, deposits, invoices, refunds, and other standard bookkeeping transactions
• Reviews and processes employee expense reimbursements
• Executes monthly credit card processing, including coding, approval, reconciliation, and importing transactions into the accounting system
• Monitors daily cash balances and short-term cash position
• Processes ACH and bill payments
• Billing & Accounts Receivable
• Manages time-and-material billing, recurring maintenance/contract billing, and billing for modernization, construction, and large repair projects
• Reviews revenue postings for accuracy
• Performs analysis of customer accounts
• Reviews accounts receivable aging and manages collection activities
• Financial Reporting & General Accounting
• Performs bank reconciliations
• Reviews expense coding, including job and material allocations
• Prepares and posts standard journal entries
• Coordinates and executes month-end close procedures and completes the month-end closing checklist
• Develops and prepares financial and operational reports using company systems
• Prepares and files sales tax returns
• Payroll Administration New Hire & Employee Changes
• Manages payroll-related onboarding, including tax withholding forms, direct deposit setup, and benefits enrollment
• Processes payroll-related employee terminations Payroll Processing
• Works with the Director of Operations to review mechanic timecards
• Processes weekly payroll for union and non-union employees
• Processes weekly union 401(k) contributions
• Maintains union vacation and benefit tracking
• Processes monthly union benefit payments
• Records payroll journal entries in the accounting system
• Human Resources & Employee Administration
• Coordinates employee onboarding logistics, including vehicles, fuel cards, phones, email accounts, and other required equipment and system access
• Maintains employee personnel documentation
• Coordinates employee onboarding and offboarding activities
• Office & Administrative Support
• Provides administrative support to company leadership and field mechanics
• Handles general office administration and special projects as assigned
• Serves as the primary point of contact for office operations, vendors, and service providers
• Fleet Administration
• Administers the fleet vehicle platform on the administrative side
• Processes fleet-related payments, insurance, and registration
Qualifications:
3+ years of progressively responsible accounting, finance, or business/office management experience, along with a Bachelor's degree in Accounting, Finance, Business Administration, or a similar field (or an equivalent combination of education and experience). Candidates should have a solid understanding of basic accounting principles, including debits and credits, journal entries, and bank reconciliations. A CPA designation is not required. Experience managing the back-office financial and administrative operations of a construction or field service company is preferred. Desired
Skills:
• A solid, practical understanding of basic accounting principles, including debits and credits, journal entries, and reconciliations
• Enjoys hands-on transaction processing and takes pride in getting things done accurately and on time
• Highly organized with the ability to manage multiple priorities and deadlines simultaneously
• Self-motivated and comfortable taking ownership of a broad range of business functions with minimal supervision
• Advanced Microsoft Office skills (especially Microsoft Excel), with an ability to become familiar with company-specific programs and software
• Strong verbal and written communications skills, especially with customers
• Has a "positive, can do" attitude with exceptional interpersonal skills
• Able to work well under pressure and meet all deadlines
• Works well in a team environment and with upper management Compensation and
Benefits:
• Base salary range of $85,000–$115,000, commensurate with qualifications and experience
• Medical, dental, vision, LTD, and life insurance
• Paid time off
• 401(k) plan with employer matching contribution Equal Opportunity Employer: Metro Elevator is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us at jodihart@metro-elevator.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis. Metro Elevator is proud to be an Equal Opportunity Employer. As such, we provide equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, pregnancy, genetics, or any other legally protected status. Company Background: Founded in 1987, Metro Elevator has been exclusively dedicated to maintaining, repairing, modernizing, and installing elevator systems for nearly 40 years. Metro Elevator maintains commercial and residential facilities in over 40 states nationwide serving every major industry, including automotive, hospitality, healthcare, finance, government, education, energy, and tech. Metro Elevator Illinois, a local beacon of our broader operations, stands as an independently and locally operated division with a laser-focused dedication to the unique needs of the greater Chicago region. Here, we uphold the Metro Elevator legacy of excellence and tailored service, ensuring that our clients' facilities are not just operational but optimally so.
Location:
Must reside within commuting distance of the Chicago area; would report to the Metro Elevator Illinois office in Chicago, IL. This is a fully in-office role, five (5) days per week in the Lombard area. Job Summary: As the Business Manager at Metro Elevator Illinois, Inc., you will report directly to the Division President and serve as a key partner in running the business side of the division. This role owns the day-to-day accounting, financial, payroll, cash management, human resources, and administrative processes that keep the division operating efficiently and accurately. This is a hands-on, high-visibility role ideal for someone who enjoys transaction processing, has a solid understanding of basic accounting principles, and takes pride in getting things done accurately and on time. The ideal candidate is proactive, highly organized, and takes ownership of their responsibilities. They anticipate issues, identify opportunities for improvement, and independently drive tasks through completion with minimal supervision. Experience in the construction or field service industry is preferred. Employment Status/Expectations: Full Time Job Responsibilities (including, but not limited to):
• Cash Management, Accounts Payable & Treasury
• Processes vendor invoices, purchase orders, and records payments
• Prepares and posts receipts, deposits, invoices, refunds, and other standard bookkeeping transactions
• Reviews and processes employee expense reimbursements
• Executes monthly credit card processing, including coding, approval, reconciliation, and importing transactions into the accounting system
• Monitors daily cash balances and short-term cash position
• Processes ACH and bill payments
• Billing & Accounts Receivable
• Manages time-and-material billing, recurring maintenance/contract billing, and billing for modernization, construction, and large repair projects
• Reviews revenue postings for accuracy
• Performs analysis of customer accounts
• Reviews accounts receivable aging and manages collection activities
• Financial Reporting & General Accounting
• Performs bank reconciliations
• Reviews expense coding, including job and material allocations
• Prepares and posts standard journal entries
• Coordinates and executes month-end close procedures and completes the month-end closing checklist
• Develops and prepares financial and operational reports using company systems
• Prepares and files sales tax returns
• Payroll Administration New Hire & Employee Changes
• Manages payroll-related onboarding, including tax withholding forms, direct deposit setup, and benefits enrollment
• Processes payroll-related employee terminations Payroll Processing
• Works with the Director of Operations to review mechanic timecards
• Processes weekly payroll for union and non-union employees
• Processes weekly union 401(k) contributions
• Maintains union vacation and benefit tracking
• Processes monthly union benefit payments
• Records payroll journal entries in the accounting system
• Human Resources & Employee Administration
• Coordinates employee onboarding logistics, including vehicles, fuel cards, phones, email accounts, and other required equipment and system access
• Maintains employee personnel documentation
• Coordinates employee onboarding and offboarding activities
• Office & Administrative Support
• Provides administrative support to company leadership and field mechanics
• Handles general office administration and special projects as assigned
• Serves as the primary point of contact for office operations, vendors, and service providers
• Fleet Administration
• Administers the fleet vehicle platform on the administrative side
• Processes fleet-related payments, insurance, and registration
Qualifications:
3+ years of progressively responsible accounting, finance, or business/office management experience, along with a Bachelor's degree in Accounting, Finance, Business Administration, or a similar field (or an equivalent combination of education and experience). Candidates should have a solid understanding of basic accounting principles, including debits and credits, journal entries, and bank reconciliations. A CPA designation is not required. Experience managing the back-office financial and administrative operations of a construction or field service company is preferred. Desired
Skills:
• A solid, practical understanding of basic accounting principles, including debits and credits, journal entries, and reconciliations
• Enjoys hands-on transaction processing and takes pride in getting things done accurately and on time
• Highly organized with the ability to manage multiple priorities and deadlines simultaneously
• Self-motivated and comfortable taking ownership of a broad range of business functions with minimal supervision
• Advanced Microsoft Office skills (especially Microsoft Excel), with an ability to become familiar with company-specific programs and software
• Strong verbal and written communications skills, especially with customers
• Has a "positive, can do" attitude with exceptional interpersonal skills
• Able to work well under pressure and meet all deadlines
• Works well in a team environment and with upper management Compensation and
Benefits:
• Base salary range of $85,000–$115,000, commensurate with qualifications and experience
• Medical, dental, vision, LTD, and life insurance
• Paid time off
• 401(k) plan with employer matching contribution Equal Opportunity Employer: Metro Elevator is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us at jodihart@metro-elevator.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis. Metro Elevator is proud to be an Equal Opportunity Employer. As such, we provide equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, pregnancy, genetics, or any other legally protected status. Company Background: Founded in 1987, Metro Elevator has been exclusively dedicated to maintaining, repairing, modernizing, and installing elevator systems for nearly 40 years. Metro Elevator maintains commercial and residential facilities in over 40 states nationwide serving every major industry, including automotive, hospitality, healthcare, finance, government, education, energy, and tech. Metro Elevator Illinois, a local beacon of our broader operations, stands as an independently and locally operated division with a laser-focused dedication to the unique needs of the greater Chicago region. Here, we uphold the Metro Elevator legacy of excellence and tailored service, ensuring that our clients' facilities are not just operational but optimally so.