Inventory and Materials Specialist

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Title: Inventory and Materials Specialist

Reports To: Director of Planning     

Duty Days: 235 Days
Dept./Campus: Planning

Wage/Hour Status: Exempt                  

Pay Grade: A05

Date Revised: 07/2026

Primary Purpose: 

Coordinate and manage the procurement, inventory, organization, and distribution of materials, and supplies to support campus and departmental operations. Ensure accurate inventory tracking, timely ordering, efficient warehouse organization, and effective delivery of resources to campuses and classrooms while maintaining high levels of customer service and operational efficiency.

Qualifications:  

• Education/Certification:

  High School diploma, bachelor’s degree in an accounting related field preferred.

  TASBO certification preferred

  Extensive experience with Microsoft Office Suite, especially Excel

  Knowledge of project planning and construction budgets

  Knowledge of warehouse operations, inventory control, logistics coordination, and material distribution processes

  Excellent hearing and vision

  Ability to read invoices and pay applications

  Strong organizational, communication, and interpersonal skills

  Forklift certified, or ability to gain certificate

Preferred Experience:

Experience in warehouse operations preferred, inventory control, logistics coordination, and materials procurement, preferably in a school district environment. Experience with budget tracking, capital expenditures, bond-funded purchases, and construction-related materials preferred.

Major Duties and Responsibilities:

1. Generate requisitions/purchase orders, assign appropriate budget code, and process for distribution of funds.
2. Manage the receipt, storage, organization, and distribution of district materials, supplies, and instructional resources
3. Oversee daily warehouse operations to ensure efficient workflow, cleanliness, safety, and accurate inventory control
4. Maintain accurate inventory records using district systems, including tracking stock levels, usage, and replenishment needs
5. Coordinate procurement of materials and supplies, including preparing purchase requests, processing orders, and monitoring deliveries
6. Work closely with campuses, departments, vendors, and contractors to fulfill material requests in a timely and efficient manner
7. Assist in planning and coordinating logistics for deliveries, warehouse transfers, and campus distribution schedules
8. Receive, verify, and reconcile incoming shipments against purchase orders, invoices, and packing slips for accuracy
9. Support capital projects and bond-funded initiatives by tracking, ordering, and distributing materials and equipment as needed
10. Maintain organization of warehouse storage areas to ensure safe handling and efficient access to materials
11. Operate warehouse equipment such as forklift, pallet jacks, carts, and related tools in compliance with safety procedures
12. Prepare periodic inventory reports, including usage trends, stock levels, and procurement recommendations
13. Collaborate with accounting and purchasing departments to ensure proper coding, documentation, and budget alignment for purchases
14. Respond to campus and departmental inquiries regarding materials availability, delivery status, and special requests
15. Ensure compliance with district policies, purchasing guidelines, and applicable state and federal regulations
16. Compile, maintain, and file all physical and computerized reports, records, and other documents as required.
17. All other duties as assigned.

Supervisory Responsibilities: Supervise warehouse employees. 

Equipment Used:

Personal computer, copier, calculator, electronic documentation, scanner, etc. Pallet Jack, forklift, carts and related warehouse tools

Working Conditions: 

• Site visits to construction sites may be required.

• Prolonged sitting
• Occasional bending/stooping, pushing/pulling, and twisting
• Repetitive hand motions including frequent keyboarding and use of mouse
• Occasional reaching
• Occasional heavy lifting and carrying (up to 45 pounds)
• May work prolonged or irregular hours
• Work with frequent interruptions; maintain emotional control under stress
• Ability to work in both warehouse and office environments
• Ability to stand, walk, bend, stoop, and move throughout warehouse and campus locations for extended periods of time
• Ability to operate standard office equipment and warehouse-related equipment as required

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.