Bookkeeper
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- Financial Case Management
- Pay all case-related invoices and client costs upon receipt.
- Properly record all case expenses in case management software and Quickbooks (desktop version).
- Review settlement statements to ensure accuracy and prepare final accounting report for each client.
- Maintain current copies of all necessary W-9s.
- Prepare and present firm case statistics at quarterly staff meeting.
- Accounts Payable
- Timely payment of all firm expenses including building costs, attorney credit cards, insurance premiums, etc.
- Record all AP transactions in QuickBooks (desktop version).
- Reconcile bank statements monthly and send positive pay reports to the bank.
- Accounts Receivable
- Deposit all properly endorsed checks within 2 business days.
- Record all AR transactions in QuickBooks (desktop version).
- Maintain un-deposited checks in a secure location and docket expiration dates.
- Reconcile monthly general ledger accounts.
- Payroll
- Process employee payroll including attorneys’ draws, salaries, commissions, and distributions.
- Process accurate 401(k) deposits for each pay period.
- Oversee 401(k) administration and communication with Pension Solutions, as needed.
- Work with Paycom representatives and CPAs to ensure employee tax documents are prepared and distributed correctly.
- Financial Reports
- Consult with firm’s CPA to ensure accurate payment of firm financial matters.
- Management and oversight of firm accounting software.
- Prepare and issue monthly financial statements to firm leadership.
Qualifications
- Proficiency in Quickbooks Desktop, Office Suite, and other computer programs.
- Bookkeeping experience preferred.
- Strong attention to detail.
- Excellent written and oral communication skills.
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