Project Assistant
3 weeks ago
Charlotte, North Carolina, United States
Progressive Companies
Full-time
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In this role, you will:
Keep the team's documents, calendars, and files in order. Handle the day to day flow of information inside the team and with outside organizations, prepare agendas and meeting minutes, schedule meetings and reserve the rooms and equipment, maintain client contact lists and project files, and book business travel when you are asked to.
Process the project paperwork on time. Log and route proposal requests, submittals, and RFIs, assist with phased document issuances and bidding, and keep certificates of insurance tracked, organized, and filed.
Prepare contracts and project manuals for the project managers to review. Assemble contracts in the AIA software and project specifications and manuals in BSD SpecLink, and format correspondence and technical documents to the firm's standards.
Enter and maintain project information in Deltek Vision. Set up new projects with the project number, budget, and schedule you are given, and update the record as the team leader and project managers direct.
Proofread everything before it leaves the office. Check documents and project information for accuracy, formatting, grammar, and consistency, and take anything that looks wrong back to the project manager instead of sending it out.
Proofread proposals and help the team get ready for interviews. Check proposals for grammar, punctuation, content, and consistency, learn what goes into one, support interview preparation, and log business development opportunities in Deltek CRM.
Stay comfortable with the office technology. Learn the copiers, scanners, virtual meeting platforms, and conference room technology, work confidently in Microsoft Office, SharePoint, and Teams, and pick up new tools as they come in.