Senior Procurement Analyst

Position Summary:

The Senior Procurement Analyst ensures that products and services are procured in the best interest of the state. This project-based role involves working independently under general supervision. The position will be assigned procurements that are difficult but not typically complex in nature.

Job Responsibilities:

• Obtain information technology (IT) software, including SaaS, PaaS, and IaaS, and related goods and services required by the agency.
• Evaluate IT vendors and contracts, including Requests for Quotes (RFQ), Requests for Proposals (RFP), and Requests for Information (RFI).
• Work on projects requiring research, negotiation skills, and evaluation of services, and provide recommendations, including supplier selections, based on research.
• Support the business areas in evaluating goods or services and in negotiations.
• Perform agency-wide financial and procurement functions related to IT products and services. These include Software, Software as a Service (SaaS), Hardware (Desktop, Data Center), Cloud Infrastructure, Telecommunications, IT implementation, Advisory and Managed Services, and new and emerging technologies.
• Oversee the growing software portfolio and lead end-to-end software acquisitions.
• Collaborate closely with IT, Legal, Finance, and InfoSec to ensure cost-efficiency, compliance, and seamless SaaS operations.
• Apply broad theoretical job knowledge, knowledge of IT products and services, statewide procurement rules and regulations, and financial principles to procure new and existing IT products and services.
• May influence others within the job area by explaining facts, policies, and practices.
• Software Licensing & Renewals: Lead contract renewals and proactively manage the software renewal pipeline (30/60/90-day lookahead); analyze usage metrics to right-size seats, modules, or tiers prior to renewal.
• SaaS & Enterprise Contracts: Lead commercial negotiations for SaaS agreements, Enterprise License Agreements (ELAs), and software maintenance contracts to secure competitive pricing, flexible terms, and clear SLA benchmarks.
• Vendor & Compliance Risk: Partner with Security, Legal, and Privacy teams to clear software vetting workflows (e.g., SOC 2 compliance, data protection agreements, vendor risk assessments) prior to signature.
• Optimization & Waste Reduction: Lead license optimization; identify overlapping software capabilities across business units, drive software rationalization, and reclaim unused or underutilized user licenses.
• Audit & Asset Tracking: Maintain the Software Asset Management (SAM) repository and internal records to defend against vendor compliance audits and ensure licensing compliance.

Skills Required:

• Must understand the difference between per-user, per-core, and consumption-based entitlements to prevent overspending and audit risks.
• IT Procurement Analyst specializing in Software & SaaS Management.

Skills Preferred:

• IT Asset Lifecycle & Licensing Expertise: Deep functional knowledge of SaaS, PaaS, RaaS, and IaaS licensing models. Proficiency in the ISO-9902 Cloud Procurement Framework.
• Strategic Negotiation: Proven ability to negotiate high-value contracts, including price, Service Level Agreements (SLAs), data sovereignty clauses, and renewal caps.
• Technical Project Management: Ability to manage a procurement pipeline as a project. This includes setting milestones, managing stakeholders across departments, and ensuring the procurement timeline aligns with the technical rollout.
• Financial & Data Literacy: Ability to conduct Total Cost of Ownership (TCO) and Return on Investment (ROI) analyses to justify multi-year technology investments to executive leadership.

Education Required:

• High School Diploma. A Bachelor's or Associate degree, or advanced education that provides broad theoretical job knowledge, is preferred but not required.

Experience Required:

• Minimum 3 years of experience in IT software procurement.

Experience Preferred:

• Complex RFP/RFQ Development: Experience drafting and scoring complex solicitations for enterprise-level IT services, ensuring that the Statement of Work (SOW) is technically sound and legally enforceable.