Logistics Coordinator

Under limited supervision, this civilian position is responsible for the oversight and management of the Police Logistics Unit, to include procurement, equipment and supplies, fleet and facilities management. Reports to the Major of Support Services.Primary Function of Organizational UnitOversees the Police Department's facility and security projects and procurement activities to include ordering, receiving, and issuing of materials, equipment and supplies. Maintains automated inventory systems; conducts audits for accuracy and standardization; performs research and analysis of inventory usage trends and establishes stocking requirements. Coordinates and reviews procurement of all departmental vehicles and specialized equipment; monitors, reviews and audits departmental bid specifications and procurement activities. Prepares and reviews annual contract documents for purchase materials, supplies, services, and equipment; reviews, evaluates, and prepares specifications for bids and proposals and prepares technical specifications for specialized materials, supplies, and equipment. Coordinates, develops, and recommends long-range plans pertaining to the management and maintenance of the Police Logistics Unit; develops and recommends policies and procedures; and establishes and implements management systems to effectively meet operating goals and objectives. Assists with contract reviews, recommendations of new contracts and continuation or cancellation of existing contracts; researches and makes recommendations for equipment purchases or lease arrangements; may serve as contract manager. Performs other duties as assigned.Work Hours Monday - Friday; 8am to 5pm Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.Key Responsibilities and Related CompetenciesRequired Competency Customer Service Duties* Considerable knowledge of principles and process for providing customer service. This includes setting and meeting quality standards for services, and evaluation of customer satisfaction.* Maintains confidentiality, prioritizes work assignments, and works independently. Establishes and maintains effective working relationships with department employees, other University employees, vendors, and the general public.Required Competency Data/Information/Records Administration Duties* Thorough knowledge of large-scale equipment and supply management and maintenance techniques to include computerized stock and inventory record keeping. Knowledge of safe, effective and efficient handling and storage of parts, components, and supplies.* Logs and oversees evidence held by a law enforcement agency. The custodian key responsibilities including accurately logging evidence as it comes in and goes out to ensure proper chain-of-custody.Required Competency Information Analysis and Decision Making Duties* Thorough knowledge of general procurement laws, practices and procedures. Knowledge of sources, suppliers, and substitutions for specialized materials and the proper sale or disposal of equipment utilized in the water supply industry.* Evaluate and procure uniforms and equipment by coordinating the evaluation and procurement with vendors, Police personnel. Ensures procurement complies with State Code, university policies, and procedures by researching and staying abreast of requirements and implementing changes as appropriate. Manages information systems and standard software applications.Required Competency Interpersonal Skills Duties* Develops and maintains cooperative and professional relationships with employees at all levels, representatives from all departments, and outside agencies. Effectively responds to resolves complex inquiries and disputes.Required Competency Communication Duties* Ability to communicate ideas and proposals effectively, including the preparation of reports and logs. Ability to listen and understand directions, information and ideas presented verbally and in writing. Ability to handle a variety of customer service issues with tact and diplomacy and in a confidential manner.Required Competency Decision Making Duties* Uses logic and reasoning to understand, analyze, and evaluate situations and exercise good judgement to make appropriate decisions. REQUIRED ABILITIES.Required Competency Coordination - Work Duties* Ability to establish and implement effective administrative programs and procedures. Establishes priorities for the completion of work in accordance with sound time management methodology. Performs a broad range of supervisory responsibilities over others.* Performs duties related to managing, maintaining, and inventorying the University Police Department's vehicles, equipment, and uniforms.The job's essential functions are not limited to those listed in the job description. The University Police Department retains the discretion to add to or change the duties of the position at any given time.Coordinates maintenance and repair of Police department vehicles and maintains related documentation by scheduling repairs and service, reviewing invoices for cost accuracy and detail of work, managing vehicle stock and availability, and working with other external vendors to accomplish the same.Manages and fulfills equipment requests from personnel, including all uniforms, duty gear, and other supplies.Performs additional duties to support operational requirements as assigned. Overseeing major renovation projects within the Police Department. Fleet Coordinator with the State of North Carolina Motor fleet, managing procurement of new patrol and administrative vehiclesRequired Competency Technical Knowledge Duties* Utilizes a personal computer or laptop with word processing, spreadsheet, inventory and fleet maintenance and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy.