Contract Administrator
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ConstructionContractAdministrator ImmediateEmployment Payrangefrom$75,000.00to$85,000.00yearly Full-TimeNon-ExemptPosition Reportinglocation: Pleasanton MustresideintheBayArea Inbranchposition TheContractAdministratorcoordinatestheinstallationofnewprojectsbycollaboratingwiththeSalesDepartment,ProjectManagersandtheOperationsTeam.
ThecontractadministratorwillinitiatetheexecutionofcontractsbetweenPyro-CommSystemsIncandthecustomer.
Actingasanintermediarybetweenthemanypartiesinvolvedinaconstructionagreement,ensuringcontractualcompliance,andfosteringrelationships.
Qualifications:
Theidealcandidatewillhaveaminimumof1-3yearsofexperienceincontractadministration,preferablywithintheconstructionindustry ProficiencywithMicrosoftExcelandfluentinotherofficeapplications,i.e.,MicrosoftOffice365BusinesswithMicrosoftTeams Strongmathematicalandreasoningabilities Understandingofbasicaccountingprinciplesandfamiliaritywithfinancialtermsandconceptsrelatedtocontracts,suchaspaymenttermsandbillingprocedures Mustbehighlyarticulate,haveclearandlogicalapproachtoproblemsolving,andstrongdecision-makingabilities Demonstrateanexceptionallevelofcustomerservice,strongorganizationskills,andpositiveattitude Abilitytomulti-taskandbedetail-oriented Possessexceptionaloralandwrittencommunicationandinterpersonalskills Abilitytoreadandanalyzecomplexreportsandinterpretbusinesscorrespondence Demonstrateinitiative,professionalism,integrity Theabilitytoworkcollaborativelywithcross-functionalteams,includingsalesteammembers,projectmanagers,operationteammembers,andfinancepersonnel,toachievecommongoalsandobjectives AbilitytolearnquicklyandadapttodifferentComputersystems Resumeshouldspecifyrelevantresponsibilities,dailyfunctionsatprioremployers HighSchoolDiplomaorequivalent,degreepreferred Passapre-employmentbackgroundcheck Include3professionalreferenceswithname;title;organization;relationshiptoyou;contactnumber;emailaddress MustbeauthorizedtoworkintheUnitedStates
Responsibilities:
Assistinthereviewofcontractsreceivedfromcustomers Liaisewithprojectmanagers,clients,subcontractors,andsupplierstoensurecontractrequirementsaremet Bookproject,deducts,projectcancellations,changeorders Assistinthereviewofsalesteamestimatorspriortothecreationoftheproject Preparemonthlysalesdatafordepartmentmeetings.
HelpsupportmonthlyWIPmeeting. Securelyhandleclientdataandpaymentinformation. Prepare,review,negotiatewhenneededandprocesssubcontractagreements,salesagreements,andpurchaseorders Orderinsurancefornewandexistingprojects Filepreliminarynoticesforprojects Coordinateandparticipateinsubcontractnegotiations Helpmanagesubcontractexecutionprocess,includinginternalcoordinationandgovernance,processinginprojectcontractmanagementsystem,andsubcontractorcommunications Assistestimatorswithothervarioustasks Understandthecontractualrequirementsofprojectdocumentsforbothprimecontractandsubcontractadministration QC/reviewprojectdocumentsandproceduresforalignmentwithprimecontractandcitycoderequirements Ensureallcontractscomplywithlegalandregulatoryrequirements Maintainacomprehensivecontractdatabase,includingtrackingandmanagingcontractlifecycles Communicatecontracttermsandconditionstorelevantstakeholders Issueandtracksubcontracts Insurancecertificatereview Interactwithoutsidecustomersusingoutstandingcustomerserviceskillsanddiplomacy Performotherdutiesasassigned PhysicalandEnvironmentalDemands: Sitting–Constantly(6-8hours/daily) Walking–Occasionally(0-3hours/daily) Standing-Occasionally(0-3hours/daily) StandingonLadder-Occasionally(0-3hours/daily) Bending(NeckandWaist)–Occasionally(0-3hours/daily) Twisting(NeckandWaist)–Occasionally(0-3hours/daily) Lifting0-20Lbs.–Occasionally(0-3hours/daily) Carrying0-20Lbs.–Occasionally(0-3hours/daily) Benefitsinclude: Medical,Dental,VisionandLife,insuranceplans–employeecontributionsrequired BasicLife/AD&DInsuranceandLong-TermDisabilityInsurance–coveredbytheemployer DiscountedAFLACisavailableattheemployee'sexpense 401KRetirementplan Vacationdays,dependentontheposition CAPaidSickLeaveearnedattherateperCAstatelawrequirements PaidHolidays: NewYear'sDay,MemorialDay,IndependenceDay,LaborDay,Thanksgiving,andthedayafter,ChristmasDay Pyro-CommSystems,Inc.isanequalopportunityemployer.
Allqualifiedcandidateswillbeconsideredregardlessofrace,color,religion,nationalorigin,sex,geneticinformation,age,disability,orveteranstatus.
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