Extension Operations Coordinator

Position InformationClassification Title Executive Assistant III FLSA Non-Exempt FTE 1.00 Minimum QualificationsBachelor's degree or equivalent plus 5 years of related experiencePreferred Qualifications Position SummaryThis position is responsible for directing the daily operations of the CAES Office of the Associate Dean for Extension, which includes the Associate Dean, Assistant Dean, Director of County Operations and support staff. This position has autonomy for management of the office and coordinating the Associate Dean's travel and initiatives that support the strategic initiatives of UGA Cooperative Extension. This position reports directly to the Associate Dean for Extension and is the liaison with the Associate Dean's direct reports, the Dean's Office, and external constituencies including other administrators, faculty, students, and external stakeholders.Knowledge, Skills, Abilities and/or CompetenciesSuperior organizational skillsExcellent written and oral communication skillsProven ability working with teams and excellent interpersonal skillsAbility to work independently, research problems, systems and options and communicate this information to wide audiences in a very fast-paced environmentAbility to use independent judgment and discretion with confidential informationAbility to multi-task and focus in a busy environmentPhysical DemandsSitting at PC workstation for long periods using keyboard, mouse, and telephoneLift up to 25 poundsDriving as needed to perform job tasksIs driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policyBe advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Background Investigation PolicyOffers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.Duties/ResponsibilitiesDuties/ResponsibilitiesServes as the primary liaison between the Associate Dean and direct reports, senior leadership, Extension faculty, and staff.Initiates contact, follow-up, and problem resolution with industry and stakeholder groups in Georgia and beyondExercises significant judgment in planning and directing the Associate Dean's calendar and travel around the stateResponsible for creating Zoom meetings, office conferences, and facilitating inter-office communicationsSupervises student workers and interns in the office; supports team environment of the Associate Dean's officePercentage of time 30 Duties/ResponsibilitiesDirects and schedules speaking engagements and meetingsPrepares briefings and background documents for the Associate Dean before meetings and eventsDisseminates internal and public facing mass communications on behalf of the Associate Dean's officeInitiates, drafts, and polishes targeted written and oral communicationsPercentage of time 30 Duties/Responsibilities* Generates travel itineraries, submits expense reports and reimbursements, executes purchase requests, and responds to records requests* Manages reimbursement requests to the Georgia 4-H Foundation for statewide Extension specialistsPercentage of time 15 Duties/ResponsibilitiesAdvises Extension faculty and staff on updated policies and proceduresTactfully communicates changes in policy and practiceDiscreetly coordinates highly sensitive meetings that may include employees, elected officials, law enforcement, and University HRPercentage of time 15 Duties/ResponsibilitiesOrganizes, coordinates, and provides support to committees charged by the Associate Dean related to UGA Cooperative ExtensionManages, coordinates, and directs the Associate Dean's Office staff in planning and executing special projects and eventsExecutes special assignments and projects at the direction of the Associate DeanOversee and evaluate information technology needs for the Office to include video conferencing systems and related peripheralsPercentage of time 10Contact InformationRecruitment ContactContact DetailsFor questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.Recruitment Contact Name Michael Toews Recruitment Contact Email mtoews@uga.edu Recruitment Contact PhonePosting Specific QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired DocumentsResume/CVCover LetterList of References with Contact InformationOptional DocumentsPersons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.