Temporary Office Assistant

Advanced Technology Search (ATS) is an established recruiting firm located in West Orange, NJ. We are seeking a dependable, organized, and resourceful Temporary Part-Time Office Manager to assist with daily office operations while our current Office Manager is on leave. This position is ideal for an experienced administrative professional who enjoys working in a small, friendly office environment, is comfortable managing multiple responsibilities, and can work independently with minimal supervision. The role offers a consistent weekday schedule, competitive hourly compensation, and a supportive, flexible work environment.

***Temporary Assignment: Employment is intended to be temporary and is expected to continue through approximately May or June 2027 while the regular Office Manager is on leave.

The anticipated end date may be adjusted based on business needs and the regular employee's return date.

KEY RESPONSIBILITIES:

Office Administration & Daily Operations

• Oversee general day-to-day administrative activities and provide support to the business owner and staff.
• Prepare, organize, and distribute emails, letters, forms, and other business documents.
• Maintain organized electronic and physical filing systems, contact lists, and office records.
• Order office supplies, coordinate with vendors, and research products and services as needed.
• Assist with scheduling meetings.

Executive & Personal Administrative Support

• Provide administrative assistance to the business owner with various personal and property-related matters.
• Assist with organizing, maintaining, and filing personal records, financial documents, and other important paperwork.
• Help coordinate and track property-related expenses, invoices, and recurring payments.
• Provide general administrative support for miscellaneous personal projects and responsibilities as needed.
• Maintain confidentiality and discretion when handling sensitive personal and financial information.

Financial Support

• Receive, organize, and process business invoices, bills, and other financial documents.
• Assist with payroll-related administrative tasks and recordkeeping.
• Perform data entry and maintain accurate business records.
• Assist with expense tracking, reporting, and reconciliation.
• Provide general administrative support for other business-related accounts and projects as assigned.

Technology & Office Coordination

• Utilize office software and online platforms to manage administrative tasks.
• Coordinate with outside IT and technology service providers when needed.
• Assist with basic computer-related troubleshooting and general office technology needs.
• Help maintain efficient office procedures and identify opportunities for improvement.

Education & Experience

• Minimum of 2 years of experience required in office administration, administrative support, office management, or a similar role.
• High school diploma or equivalent required; additional education or professional training in business administration or a related field is a plus.
• Previous experience supporting a small business, business owner, or executive is preferred.
• Familiarity with basic bookkeeping, expense tracking, invoicing, or financial recordkeeping is a plus.
• Demonstrated ability to work independently, manage multiple responsibilities, and handle confidential information with discretion.
• Strong organizational skills with excellent attention to detail.
• Ability to prioritize responsibilities, manage deadlines, and handle multiple tasks efficiently.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• General computer proficiency and the ability to learn new software and systems.
• Ability to work independently, exercise good judgment, and maintain confidentiality when handling sensitive business information.
• Dependable, professional, adaptable, and comfortable working in a small office environment.

Schedule & Employment Details

• Monday - Friday: On-site at our West Orange office.
• Part-Time: Regu