Operations Coordinator

Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges-and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day-working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities for career growth, and a culture of innovation that embraces adaptability, collaboration, technical excellence, and people in partnership. If this sounds like the choice you want to make, then choose MITRE - and make a difference with us.Department Summary:The Office of Strategy Management (OSM) develops enterprise strategy and resource priorities to maximize MITRE's public interest impact, leading the corporate strategy, operating plans, strategic initiatives, and the Voice of the Sponsor program. OSM drives operationalization, execution, and measurement-aligning portfolios with sponsor needs and enabling executive and Board decisions that translate strategy into prioritized, accountable initiatives with measurable outcomes.Job Description:We are seeking an Operations Coordinator to support the Office of Strategy Management across strategy management and execution activities, Board and committee operations, and ELT/Officer/Senior Leader meeting coordination. Working closely with the Director, Corporate Strategy and the VP, Operations-and partnering with stakeholders across MITRE-the Operations Coordinator keeps high-impact projects and meetings running smoothly by assembling and distributing pre-reads, organizing logistics, managing run-of-show and timekeeping, preparing executive-ready materials, and tracking decisions and follow-ups to closure. You will build simple, repeatable processes, maintain accurate calendars, archives, and dashboards, and flag issues early to enable timely resolution and smooth execution. This is a fast-paced, high-visibility role that handles sensitive information and calls for excellent judgment, discretion, strong communications skills, organization, and a positive, solutions-focused approach. You'll gain broad exposure to enterprise strategy and Board operations, with opportunities to refine standards and influence how we operate. Most importantly, you will be part of a team whose responsibilities and expectations will grow and mature over time and that will require adaptive, responsive, and flexible team members who are willing to accept responsibility, work hard, and act with initiative.Roles and Responsibilities:Partner with the Director, Corporate Strategy and VP, Operations and coordinate across stakeholders to align priorities for Board, committee, ELT, and Officer meetingsDevelop, monitor and coordinate execution of the annual corporate calendar, serving as the point of contact for all operations and administrative staff across the organizationProduce executive-ready materials; capture minutes and summaries; manage version control and archives; drive decision and action closureLead end-to-end logistics for all senior leader meetings (Board, ELT, Officer, Senior Leader) (run-of-show, timekeeping, rooms, A/V, visitor access, etc);Support strategy operations by maintaining dashboards, performance and assessment reports; ensure FJ: Strategy reflects the current strategic vision.Enable Operational Excellence efforts across the corporationDraft clear communications; administer collaboration workspaces with consistent filing and naming standardsServe as Board administrator, own the multi-year Board/Committee calendar and develop a readiness timeline; highlight key milestones, vet invitations, and keep agendas, pre-reads, materials, and logistics on trackTrack the Board budget and provide quarterly status updates on commitments and spendComplete post-meeting closeout, including after-action reviews and expense/invoice processingContinuously improve processes; update SOPs, checklists, and templates; share best practices across teamsBasic Qualifications:Typically requires a minimum of 5 years of related experience with a Bachelor's degree; or 3 years and a Master's degree; or a PhD with relevant experience who can immediately contribute at this job step; or equivalent combination of related education and work experience4+ years of operations, administrative, or project coordination experience in a complex, multi-stakeholder environmentProficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and collaboration platforms (Teams, SharePoint, OneNote, OneDrive); experience with travel/expense tools (e.g., Concur)Excellent communication (speaking, writing, active listening) and interpersonal skills; effective customer-service orientationEffective organization, time management, prioritization, and multitasking; proven ability to manage multiple competing prioritiesSound judgment and strict discretion handling confidential informationProblem-solving mindset with exceptional attention to detail; proactive with consistent follow-through to drive closureWorking knowledge of basic accounting principles and budget management; ability to track and report budget statusAbility to produce executive-ready materials and coordinate complex meeting logisticsPreferred Qualifications:* Event coordination or executive operations experience in a large, matrixed organization* Familiarity with information governance, records retention, and executive-level operating normsThis requisition requires the candidate to have a minimum of the following clearance(s):Not ApplicableThis requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):Not ApplicableWork Location Type:OnsiteCommitment to Non-DiscriminationAll qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.MITRE intends to maintain a website that is fully accessible to all individuals. If you are unable to search or apply for jobs and would like to request a reasonable accommodation for any part of MITRE's employment process, please email recruitinghelp@mitre.org for general support and collegerecruiting@mitre.org for intern positions. This service is for individuals requiring reasonable accommodation requests. Please note that vendor solicitations will not receive a reply.Benefits information may be found here.Copyright 1997-2025, The MITRE Corporation. All rights reserved. MITRE is a registered trademark of The MITRE Corporation. Material on this site may be copied and distributed with permission only.