Remote - Legal Assistant

FULLY REMOTE - Legal SupportJob DescriptionWe are seeking a bright and motivated individual to provide temporary licensing and administrative assistance to the grocery alcohol and licensing group in the Legal Department. This role involves gathering information from internal teams, tracking the status of multiple licensing projects, data entry, routing and signature tracking, and drafting correspondence.ResponsibilitiesProvide alcohol and grocery-related licensing and renewal work.Gather information from internal teams and track the status of multiple licensing projects.Perform data entry, routing, signature tracking, and draft correspondence.Work efficiently and independently, managing high volumes of tasks and projects with minimal guidance.React with appropriate urgency to situations requiring quick responses.Take effective action without needing the complete picture.Think creatively and proactively to solve problems affecting people within the group or related groups.Maintain a client-service orientation with great attention to detail while meeting tight deadlines.Demonstrate excellent organization skills and the ability to switch gears easily.Uphold a high level of professionalism, integrity, and discretion in handling confidential information.Collaborate effectively with individuals at all levels inside and outside the company.Essential SkillsStrong written and oral communication skills.Desire and aptitude for learning new concepts on the job.2+ years of experience as an administrative assistant.Proficiency in Microsoft Word.Additional Skills & QualificationsMinimum bachelor's degree required.Experience working with internal teams or cross-functionally.Legal administrative experience is a plus (0-2 years).Business licensing experience is ideal.Knowledge of Excel pivot tables and Smartsheet.Paralegal skills are advantageous.Job Type & LocationThis is a Contract position based out of San Jose, CA.Pay and BenefitsThe pay range for this position is $25.00 - $26.00/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully remote position.Application DeadlineThis position is anticipated to close on Dec 17, 2025.About Aston Carter:Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.